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Title: Administrative Assistant, College of Engineering and Technology

State Role Title: Admin and Office Spec II

Hiring Range: up to $51,000.00

Pay Band: 2

Agency: Virginia State University

Location: Virginia State University

Agency Website: www.VSU.edu

Recruitment Type: State Employee Only - E

Job Duties

The Administrative Assistant provides office support services to the Director and Co-PIs in the performance the day-to-day operation of the NSF HBCU-UP, STIP, LSAMP and Dwight Eisenhower Fellowship Programs. Provide administrative assistance in coordination with the local high school administrators for the recruitment of students for the program. Assist the Project Director in managing and implementing the grant. Conduct research on special projects. Develop, design, and oversee the production of brochures, posters, publications, and presentations. Track Budget for the HBCU UP, STIP, Eisenhower, and LSAMP grants. Provide all necessary secretarial assistance for implementing the HBCU-UP and LSAMP programs.

Job Duties:

• Provide assistance in the day-to-day operation of the funded projects supported by TCEER (NSF HBCU-UP, STIP, and Dwight Eisenhower Fellowship, etc.).

• Perform record keeping and data management.

• Conduct research on special projects.

• Pick-U & Delivery.

• Special and Other duties as assigned.

Minimum Qualifications

MINIMUM REQUIREMENTS:

• Working knowledge of office practices, procedures, and currently used office equipment; and a variety of automated and manual filing systems; standard English grammar, punctuation and usage; and basic computational arithmetic to include decimals and percentages.

• Working knowledge of project coordination and managing of grants. Proficiency in the use of Microsoft Word, Excel, and PowerPoint. Ability to coordinate student’s activities. Demonstrate ability in tracking budget.

• Demonstrated ability to communicate effectively and meet and greet the public.

• Demonstrated ability to work with others in the collection and dissemination of information necessary for effective outcomes.

Additional Considerations

PREFERRED QUALIFICATIONS:

• Working knowledge of Qualtrics.

• Familiar with research.gov database for reporting data to funding agencies.

• Working knowledge of BANNER, Microsoft Office Suit for developing and maintain budget worksheet (Excel) and developing and printing posters (PowerPoint).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY: Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.

Commonwealth’s Alternative Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

Name: Dominique M. Fisher

Phone: 804-524-5075

Email: dfisher@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.