Title: Admin and Office Spec II

State Role Title: Admin and Office Spec II

Hiring Range: Up to $50,000, Commensurate with education and experience

Pay Band: 2

Agency: Virginia State University

Location: Virginia State University

Agency Website: vsu.edu

Recruitment Type: Agency Employee Only - A

Job Duties

 " Greater Happens Here"

Position will provide administrative and clerical support to the Chair, Faculty and Students in the Department of Management and Marketing; maintain paper and electronic office files; will review documents for the Chair’s signature; will collect information and data for all relevant reports submitted to Chair to include the department’s budget; will help coordinate special college and department events; will screen telephone calls; greet and assist internal and external visitors; will prepare reports, letters, and correspondence as directed by the Chair; assist Chair and staff with their administrative requests; respect the confidentiality of sensitive, personal and private information and work to ensure that such information is not communicated to any unauthorized personnel outside of the college; will order office supplies, furniture, and equipment; will prepare and process travel requisitions, invoices, and purchase orders; will plan departmental meetings, retreats, workshops, and conferences; will conduct independent research and report findings to the Chair; will supervise student workers; will manage and maintain the Chair’s calendar and department website; assist department’s/college’s student organizations, faculty and academic advisors with event planning, report preparation and maintenance of organizational files; will take and maintain minutes of college/department and assigned committee meetings; and assist committee chair with the preparation of required reports.

Minimum Qualifications

Office management skills including typing, filing, inventory management and requisition and purchase procedures.

Ability to communicate and interact effectively with various constituents of the department.

Working knowledge of office practices, office equipment and office procedures.

Ability to supervise student employees; experience as receptionist and/or office experience.

Training in dealing with angry/frustrated people.

Working knowledge of relevant computer software and systems used for managing student records and departmental requisitions and purchases.

Experience using Microsoft Office Suite, i.e., MS Word, Excel, PowerPoint, and Outlook is required

Additional Considerations

Bachelor's degree in arts or science preferred.

Experience in higher education is a plus.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.

Commonwealth’s Alternative Hiring Process:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

Name: Boatemaa Nyarko-Brentuo

Phone: 804-524-5083

Email: bnyarko-brentuo@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.