Title: Elections and Registration Specialist #00050

State Role Title: Prog Admin Specialist II

Hiring Range: Up to $67,000

Pay Band: 5

Agency: Department of Elections

Location: Department of Elections

Agency Website: https://www.elections.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Agency
The Department of Elections promotes and supports accurate, fair, open and secure elections for the citizens of the Commonwealth. ELECT ensures the proper administration of election laws, campaign finance disclosure compliance, and voter registration processes in the state by promulgating rules, regulations, issuing instructions, and providing information to local Electoral Boards and general registrars.

The Department of Elections envisions a highly modern, efficient and professional electoral process that is trustworthy and accountable at all levels and engages Virginia’s diverse citizenry in the most fundamental right in a democratic society: the right to vote.

About the Position
The Elections and Registration Specialist is a liaison to Virginia’s elections community. This role provides effective customer service with local election staff and other external stakeholders, while also ensuring compliance with state and federal election administration laws. Internally, this position collaborates with policy and technical teams to not only assist in answering community questions, but also to advocate on legislative implementation, official agency advisories, and product and process improvement. As a member of the Election Services team, this position has immense opportunity to grow one’s knowledge of elections in Virginia and to be a key part of constantly improving how the Department of Elections and local election offices work for the people of the Commonwealth.

Minimum Qualifications

· Proven ability to work with accuracy and attention to detail while handling multiple tasks under strict deadlines.
· Ability to work both independently and as part of a team to provide services and meet goals.
· Exceptional organizational and analytical skills.
· Strong knowledge of office and records management, personal computer equipment, and office software.
· Ability to analyze, recommend, and develop process improvement.
· Ability to collaborate with other team members to develop and deliver quality guidance and training materials.
· Ability to establish and utilize tracking mechanisms and compile reports for internal and external use.
· Ability to interpret laws and technical documents to create clear and effective guidance for different stakeholders.
· Ability to communicate professionally and diplomatically with local, state, and federal organizations as well as private individuals in order to answer questions and forward appropriate feedback.
· Knowledge of state and federal election law.
· Experience developing technical guidance and training materials.
· Knowledge of database system concepts, and ability to use a centralized database to manage and track information.

Additional Considerations

·Experience in voter registration and election administration desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Must have or be able to obtain a driver’s license upon hire.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover sheet. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call 804-225-2131 for assistance.

All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.

Equal Opportunity Employer

Contact Information

Name: Kimberly Crutchfield

Phone: 804-292-6542

Email: kimberly.crutchfield@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.