Title: Procurement Specialist

State Role Title: Procurement Officer I

Hiring Range: $45,000 - $50,000

Pay Band: 4

Agency: New College Institute

Location: Martinsville

Agency Website: https://newcollegeinstitute.org/

Recruitment Type: General Public - G

Job Duties

The Procurement Specialist will report to the Director of Finance & Human Resources, playing a key role in managing procurement and contracting functions for the agency. This position involves overseeing the development, solicitation, and administration of contracts in compliance with APSPM, CPSM guidelines, the Virginia Public Procurement Act, and CAPP regulations. This position will be responsible for but not limited to managing procurement activities, including sourcing, vendor selection, and contract negotiation; drafting and issuing Invitations for Bids (IFBs) and Requests for Proposals (RFPs)l; and evaluating bids and making award recommendations. Additionally, the incumbent of this position will maintain accurate procurement records and ensure compliance with procurement policies; provide relevant training to staff on procurement policies, procedures, and best practices as needed; and coordinate vendor performance evaluations and resolve procurement-related issues. The Procurement Specialist position will also receive, review, and perform data entry for staff travel vouchers; process oversee travel arrangements and travel reimbursements for staff, as well as support accounts receivable and accounts payable functions.

Minimum Qualifications

• Strong knowledge of procurement processes, including familiarity with IFBs, RFPs, and relevant regulations.
• Ability to obtain Virginia Contracting Associate (VCA) certification within one year and Virginia Contracting Officer (VCO) certification within two years.
• A work history demonstrating considerable relevant experience in procurement or financial operations.
• Experience demonstrating knowledge of Microsoft Office Suite and financial management software.
• Excellent communication and organizational skills.

Additional Considerations

• Experience in data analysis and contract management, particularly in higher education or governmental settings.
• Current certifications such as Virginia Contracting Associate (VCA), Virginia Contracting Officer (VCO), Virginia Construction Contracting Officer (VCCO), and others like Certified Purchasing Manager (C.P.M.) or Certified Professional Public Buyer (CPPB).
• Knowledge of GAAP and advanced procurement principles.
• Knowledge of the Commonwealth’s SPCC program.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (276) 403-5604. Please include your name and the position number of the fax cover sheet.

Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call 276-403-5627 for assistance. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Contact Information

Name: Diana Pace

Phone: 276-403-5627

Email: dpace@newcollegeinstitute.org

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.