Title: Special Events Coordinator

State Role Title: PR & Mktg Spec III

Hiring Range: Commensurate with experience

Pay Band: 4

Agency: The Science Museum of Virginia

Location: Broad Street Station

Agency Website: https://smv.org/

Recruitment Type: General Public - G

Job Duties

Are you passionate about creating unforgettable experiences in inspiring spaces? The Science Museum of Virginia is seeking a motivated and highly organized Special Events Coordinator to help bring extraordinary events from birthday parties to weddings and corporate events to life. The Special Events Coordinator plays a key role in planning and executing a wide variety of museum events, programs, tours and facility rentals. This position works closely with internal and external teams, vendors, and clients to ensure every event runs smoothly while maintaining high standards for creativity, service, and professionalism.

Interested candidates must apply at www.jobs.virginia.gov

Benefits
The position offers a competitive benefits package including medical, dental, vision, FSA, HRA, HSA, life insurance, 457 and pension plan, short and long-term disability and employee assistance program. The Science Museum has a generous paid time off policy, including vacation leave, four days family & personal leave, eight sick days per year and 13 paid holidays.

Minimum Qualifications

The ideal candidate will possess excellent verbal and written communication skills and demonstrate the ability to work effectively with individuals of all ages and backgrounds in an educational environment. Candidates must be able to understand and support the Science Museum’s mission, activities, services, and programs while appropriately interpreting and applying museum policies and procedures for guests and clients. The position requires a reliable, honest, and self-motivated individual who can work independently with minimal supervision. The successful candidate must be able to establish and maintain effective working relationships with staff, volunteers, contractors, and members of the public while consistently exercising professionalism, tact, and diplomacy.

Candidates must demonstrate the ability to plan, schedule, and execute facility setups according to instructions and communicate effectively with a diverse group of clients. Strong attention to detail and the ability to manage responsibilities independently are essential. Proven experience providing outstanding customer service is required. The position also requires strong computer skills, including proficiency in Google Workspace and Microsoft Office applications, particularly Word and Excel. Candidates must be able to handle cash and credit card transactions and follow established cash control procedures. A valid Virginia driver’s license is required. First Aid/CPR Certification is required or willingness to obtain upon hire. Availability to work evenings, weekends, and holidays is required.

Additional Considerations

Basic working knowledge of audio-visual and lighting equipment is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Science Museum of Virginia will accept ONLY online applications for all Science Museum employment opportunities. To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.m. on the closing date listed. If the position is an open until filled recruitment; the position will remain open for a minimum of 5 workdays or until the position is filled. Each application is reviewed for documentation that shows the applicant meets the minimum and additional qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application; therefore, it is essential to provide detailed information. Submitting an application lacking in detail, may impact your interview eligibility. The RMS website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position. Multiple positions may be filled from this recruitment within 90 days of the closing date. Computers are available for applying for jobs in public libraries and the Virginia Employment Commission offices.

The Science Museum seeks motivated people of all backgrounds. We value diversity of cultures, races and ethnicities, gender expressions, and abilities. Reasonable accommodations are available upon request.

As a V3 (Virginia Values Veterans) employer the Science Museum welcomes Veterans to apply! We provide hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application or resume.

Selected candidate(s) must successfully pass a criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

The Science Museum will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: Human Resources

Phone: ‪804.372.3766‬

Email: hr@smv.org

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.