Pay Band: 3

Agency: Department of General Services (DGS)

Location: Richmond, VA 

Agency Website: www.dgs.virginia.gov 

Recruitment Type: General Public – G

The DGS Office of Surplus Property Management (OSPMS) is looking to hire for a Office Services Specialist for State Surplus.

OSPM oversees the Commonwealth’s state and federal surplus property management programs in accordance with Virginia Code §2.2-1124. This responsibility encompasses the distribution, warehousing, inventory, allocation, reutilization, and disposal of all Commonwealth surplus property, as required by law. By providing effective and efficient surplus property support services, OSPM advances the Department’s strategic plan and helps Commonwealth entities fulfill their missions. OSPM ensures compliance with surplus property laws through the development and management of statewide processes, policies, and procedures governing both state and federal surplus programs.

The Office Services Specialist position manages essential virtual business and office support functions that drive the success of the DGS State Surplus Property Program. This role facilitates the online auctioning of surplus property, ensuring accurate listings, compliance with program guidelines, and efficient virtual sales operations. This position also has a primary role in developing property and financial reports and coordinating between warehouse, OSPM management, the principal internet online auctions, all OSPM stage agencies customers, citizens who have been or are currently customer of the Commonwealth, and the DGS Fiscal office.

Job duties include, but are not limited to: 

• Create, post, review surplus property reports, with accurate and detailed surplus property listings on GovDeals or current online auction vendors, billing process, filing of online auctions.
• Assist with maintaining accurate and current information on surplus websites such as DGS/OSPM and online auction vendor sites.
• Assist with agency auction spreadsheets, assign control numbers, assist with titles to match spreadsheets, attend auctions to sign titles as needed.
• Prepare invoices for state items and reconcile state invoice activities.
• Procure goods and services, following policy guidelines.
• Provide virtual customer support to our state, local, and public customers.
• Ensure the telephone is answered and voicemail is checked throughout the day and calls returned within twenty-four hours.
• Provide operational support for OSPM, including serving as Key Control holder and Alarm Code holder to the facility.

We’ve got great benefits! 

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally, supplemental bus passes, ride share, or parking are available and DGS is a qualifying employer for the Public Service Loan Forgiveness Program.  

Minimum Requirements

• Valid Virginia Driver’s License (or ability to obtain within 60 days of employment)
• Experience with administrative work, including data entry and records management.
• Experience with fiscal transactions and invoices.
• Familiarity with inventory or warehouse operations.
• Excellent customer service and interpersonal skills.
• Ability to multitask, prioritize, and re-prioritize work as new tasks come in.
• Ability to plan, organize, and coordinate actions and activities between staff, management, and vendors.
• Ability to work independently and collaboratively with all levels of staff.
• Strong computer skills, including experience with word processors and spreadsheets.

Visa sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. 

The selected candidate must also pass a criminal background check. 

Additional Considerations 

• Knowledge of government surplus programs and applicable regulations and policies (ex: GSA State Plan of Operation, Chapter 12 of the APSPSM, etc.)
• Experience processing credit card transactions.
• Experience with PeopleSoft financial software.
• Experience with Assetworks or GovDeals.
• Experience with eVA procurement.

Special Instructions 

The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application. 

Online applications should be submitted via jobs.virginia.gov. 

Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.  

You will be provided a confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this position may be closed at any time after March 24, 2026. Please refer to the “Your Application” page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.    

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

The selected candidate must also pass a criminal background check.

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights. 

The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.  

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. 

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process. 

Contact Information  

Name: DGS Human Resources  

Phone: 804-786-3910  

Email: jobs@dgs.virginia.gov