Title: AOS III Admin Assistant-Piedmont Geriatric Hospital

State Role Title: Admin and Office Spec III

Hiring Range: Commensurate with Experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Piedmont Geriatric Hospital

Agency Website: https://www.pgh.dbhds.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The CCO's office supports the hospital’s mission to provide safe, high quality, person-centered treatment, to standards of practice and continuous improvements and evidence informed treatment. This office provides overall direction for the hospital’s clinical programs involving varied modalities, assuring timely adjustment to changing patient population needs, integrated care among clinical disciplines This office establishes and communicate outcome measures, and other measures of effectiveness to assure effective and efficient care.
This position provides office management and quality review support to the Chief Clinical Officer (CCO) and the clinical departments the CCO oversees. Provides back-up support for the Executive Assistant to the Chief Executive Officer. Drafting and preparing correspondence, making copies and distributing information, receiving and sorting mail, receiving callers to the Office, recording and transcribing minutes, utilizing MS Office to gather, compile and analyze information, and providing organizational and compliance support to treatment team.
- Excellent typing, data entry and proofreading skills
- Demonstrated ability to communicate effectively orally and writing
- Demonstrated ability to handle multiple priorities
- Experience in working with confidential materials and matters
- Knowledge of personal computers, including a variety of software programs (emphasis on the use of Microsoft Office Suite, e.g., Excel, Word, and PowerPoint).
- Knowledge of generally accepted filing systems and state record retention procedures
- Ability to organize and coordinate assignments to meet needs of the CCO.
- Ability to compile/organize data for report preparation utilizing MS Office.
- Ability to deal effectively with public officials and executives of public and private agencies.
- Able to function in a stressful environment with frequent interruptions.

Minimum Qualifications

- Secretarial/clerical experience indicating possession of preceding knowledge, skills, and abilities required.
- Microsoft Office required.

Additional Considerations

Associate degree in business or related field, course work in medical terminology and/or pharmacology, experience in medical environment

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications. 

You will receive confirmation of receipt once your application and/or résumé has been successfully submitted. To check the status of your application, refer to “Your Application” in your account. 

Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position. 

Under Virginia Code § 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific (“barrier”) crimes or persons who may be the subject of pending (“barrier”) charges as listed under Virginia Code § 19.2-392.02.

Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at 804-766-3322 during business hours (8:00 a.m. to 4:30 p.m.). 

Equal Opportunity: Piedmont Geriatric Hospital (PGH) is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy. 

Veteran Preference: Piedmont Geriatric Hospital (PGH) is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We highly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply and respond accordingly on the state application. 

Benefits: Piedmont Geriatric Hospital (PGH) offers a comprehensive benefits package, including your choice of health plans, paid life insurance, retirement plans, 13 paid holidays, annual leave, family personal leave, sick leave, employee discount programs, and more! 

Contact Information

Name: Tricia Wilson

Phone: 804-518-3339

Email: tricia.wilson@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.