Title: Administrative Assistant (Part-time)  

State Role Title: Admin and Office Spec II

Hiring Range: Up to $30/hr

Pay Band: Wage (part-time) 

Agency: Dept of Veterans Services

Location: JAMES MONROE BUILDING

Agency Website: www.dvs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Veteran Services is seeking a part-time Administrative Assistant to assist the Veterans Education Transition & Employment (VETE) department. The administrative assistant will provide a high level of active and independent administrative support to the VETE Director and service line. The administrative assistant will be responsible for administrative tasks and tracking. This role provides critical support for the efficient operation of the Veterans Education, Transition, & Employment Unit.

Minimum Qualifications

Demonstrated knowledge of the Virginia Department of Veterans Services (DVS) mission, with an emphasis on Veterans Education, Transition, and Employment (VETE) programs, as well as general state government operations, administrative procedures, records management, and confidentiality requirements. Familiarity with project coordination practices and customer service principles in a public-facing environment.

Demonstrated skill in organization and time management, with the ability to manage competing priorities, coordinate schedules, and meet deadlines in a fast-paced environment. Strong written and verbal communication skills, with the ability to communicate clearly and professionally across all levels of the organization and with external stakeholders. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other administrative or tracking tools. Strong attention to detail, with the ability to produce accurate work and maintain reliable records and tracking systems. Effective coordination, problem-solving, and interpersonal skills, with the ability to build collaborative working relationships.

Additional Considerations

High school diploma or equivalent required; associate’s degree or higher in business administration, public administration, or a related field preferred. Relevant administrative or office support experience in a professional environment is required.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDVS accepts submissions of on-line applications only. Faxed, mailed, or emailed applications will not be considered. Applications are accepted until 11:59 P.M. on the job closing date. Applications and/or resumes should include relevant work history which includes your specific qualifications for the position you are seeking.
The decision to interview an applicant is based solely on the information received for this position from either the electronic applications and/or resume. RMS provides confirmation or receipt when your application and/or resume is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application.
It is the policy of VDVS to provide equal opportunity for all applications and employees regardless of race, color, religion, sex, age, marital status, national origin, gender, identify or expression, disability, veterans’ status or political affiliation, or against otherwise qualified person with disabilities.
Commonwealth of Virginia State agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring accommodation should direct inquiries to the human resource contact directly. Requests for reasonable accommodation will be reviewed and determined on a case-by-case basis.
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), MUST attach these forms when submitting their state application and/or resume.

Contact Information

Name: DVS HR Team

Phone: N/A

Email: recruitment@dvs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.