Title: Workforce Programs Office Specialist - # ARS00570

State Role Title: Admin and Office Spec III

Hiring Range: Starting salary $38,178 up to $50,107.

Pay Band: 3

Agency: Dept for Aging & Rehab Svcs

Location: Aging & Rehab Svcs

Agency Website: https://www.dars.virginia.gov

Recruitment Type: General Public - G

Seeking a Workforce Programs Office Specialist to deliver key administrative, fiscal, and program support for major DRS initiatives. This role keeps projects moving, ensures compliance, and supports contractors and sub‑grantees across Workforce Programs.

Why Join Us?
✅ Purpose-driven work
✅ Inclusive, supportive teams
✅ Great state benefits

Job Duties:

In partnership with people with disabilities and their families, the Department for Aging and Rehabilitative Services assists individuals with disabilities to make informed choices that will maximize their employment through coordinated service delivery. Through training and technical assistance, the DRS-Admin Team enhances the agency's capacity to develop, implement, and support integrated employment initiatives and improve competitive employment outcomes for persons with disabilities.

We are seeking a Workforce Programs Office Specialist to provide administrative, contract, fiscal and program support to major programs within the Division of Rehabilitative Services central office, specifically within Workforce Programs. Provides program and logistical support, project coordination, administrative, logistical, contracting and accounting related duties for programs in the DRS-Admin unit. Runs necessary reports and follows up with sub-grantees or contractors as needed to ensure program compliance.

Other duties and/or special projects as assigned.

Minimum Qualifications:

Knowledge/Experience:

• Experience commensurate with the position duties or an equivalent combination of training and experience. 
• Experience providing high quality customer service to internal and external groups. 
• Advanced knowledge of all programs within MS Office, such as Word, Excel, and PowerPoint. 
• Knowledge of state fiscal procedures and state laws/regulations/guidelines for purchasing goods and services. 
• Knowledge of Vocational Rehabilitation Field Services administrative procedures. 
• Knowledge of automated forms with the ability to prepare program reports and financial reports.  
• Knowledge of project management/project tracking systems and the ability to organize tasks and project deliverables within those systems

Skills/Abilities:

• Excellent administrative, organizational, customer service and communication skills, both written and verbal. 
• Ability to work and make decisions independently and to function effectively as part of a team. 
• Proficient in the use of computers.

Additional Considerations:

• Extensive knowledge of personal computers and Microsoft software programs.

Special Instructions

• This position has been designated a sensitive position under Va. Code § 2.2 1201.1. 
• A fingerprint based criminal history check will be required of the finalist.

Benefits:

DARS offers a comprehensive benefits package to include your choice of health insurance plans, flexible spending accounts, VRS retirement, employer paid basic group life insurance, employee paid optional group life, 13 paid holidays, Sick Leave, Annual Leave, Family Personal Leave, employee discount programs, and much more!

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact recruitment@dars.virginia.gov for assistance.

Minorities, Individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply:

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé are submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Email: Recruitment@dars.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.