Title: Timekeeper
State Role Title: Admin and Office Spec III
Hiring Range: Upto $33.63/hr
Pay Band: NV 3
Agency: Dept Behavioral Health/Develop
Location: Northern VA Mental Health Inst
Agency Website: https://dbhds.virginia.gov/facilities/nvmhi/
Recruitment Type: General Public - G
Job Duties
Northern Virginia Mental Health Institute has an exciting opportunity for a Timekeeper at our Payroll Department.
The Payroll department which administers the Timekeeping Department, is responsible for all aspects of programs for scheduling/deployment of personnel to their work stations and the documentation of that deployment.
The incumbent will perform timekeeping duties by data entry daily into UKG, producing and generating work schedules. The incumbent must have strong interpersonal customer service skills and the ability to effectively communicate verbally and in writing with all levels of staff. The incumbent will monitor the completion of leave to match leave time taken by employees in UKG. The incumbent will Compile/prepare and maintain accurate and efficient data to incorporate into databases. The incumbent must have the ability to work under pressure, meet deadlines and prioritize workloads.
The shift hours are from 7:30am to 5:30pm with a maximum of 20 hours per week.
Perform other duties as assigned.
Minimum Qualifications
Experience/skill with the Microsoft Office suite. Ex. Outlook, Excel, Word
Strong interpersonal/customer service skills required.
Ability to research, analyze, problem solve, audit and communicate verbally and in writing
Ability to gather data/information involving overtime, differential, scheduling, leave time and general timekeeping information
Additional Considerations
High school diploma/ bachelor's degree
Knowledge of related rules & regulations, including Fair Labor Standards Act & Virginia State policies relative to timekeeping preferred
Demonstrated exp with Word and Excel
Prior work experience in an office setting preferred
Prior experience with payroll and/or timekeeping functions preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Northern Virginia Mental Health Institute only accepts online applications via PAGEUP. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed, e-mailed or mailed applications will not be accepted. Please refer to your PAGEUP account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx
Contact Pathways
Led by the Virginia Department for Aging and Rehabilitative Services and the Virginia Department for the Blind and Vision Impaired, the Career Pathways grant will help nearly 500 Virginians with disabilities, including young adults and veterans, gain new skills and credentials through Career Pathways to seek employment in competitive, high-demand, high-quality occupations.
www.vadars.org
or call DARS at 800-552-5019.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at (HR Rep phone #) for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.
Northern Virginia Mental Health Institute is an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics or disability.
DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID-19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.
Agency website https://dbhds.virginia.gov/facilities/nvmhi/careers/
Contact Information
Name: Sue Upadhyay
Phone: 703 207 7204
Email: sudipta.upadhyay@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.