Federal Surplus Operations Assistant - ER186

Apply now Job no: 5103330
Work type: Full-Time (Salaried)
Location: Richmond (City), Virginia
Categories: Administrative Services, Trades and Operations, Procurement

Do you have strong inventory management experience and excellent customer service skills?

Are you looking for a fulfilling career with the Commonwealth?

Apply to be our Federal Surplus Operations Assistant!

Title: Federal Surplus Operations Assistant - ER186

State Role Title: Store & Warehouse Specialist II

Hiring Range: $31,000 - $40,000

Pay Band: 2

Agency: Department of General Services (DGS)

Location: Richmond, VA 

Agency Website: www.dgs.virginia.gov 

Recruitment Type: General Public – G

The DGS Office of Surplus Property Management (OSPM) is seeking a Federal Surplus Operations Assistant to support the daily operations of the Federal Screener. This will include completing GSA forms and compliance documents, working with customers virtually with the GSA/PPMS online product programs, compiling information for reports, and handling surplus property in our facilities. This position will also assist the Federal Screener in growing our surplus program, which may include assistance with website updates or other tasks in collaboration with DGS staff.

OSPM oversees the Commonwealth’s state and federal surplus property management programs in accordance with Virginia Code §2.2-1124. This responsibility encompasses the distribution, warehousing, inventory, allocation, reutilization, and disposal of all Commonwealth surplus property, as required by law. By providing effective and efficient surplus property support services, OSPM advances the Department’s strategic plan and helps Commonwealth entities fulfill their missions. OSPM ensures compliance with surplus property laws through the development and management of statewide processes, policies, and procedures governing both state and federal surplus programs.

Job duties include, but are not limited to: 

  • Review federal eligibility applications and complete GSA forms 120 and 123 as appropriate for property transfers.
  • Receive and recondition property as needed, and register discrepancies according to established procedures.
  • Properly log State and Federal surplus assets using AssetWorks inventory management platform.
  • Load proper internet auction items to correct customers and assist with property transfers, including following up with customers once Federal property has been transferred to ensure customers have received their property and documents correctly.
  • Assist customers with purchases by using knowledge of programs OSPM uses such as AssetWorks and the GSA PPMS Online computer programs.
  • Assist in reviewing all customers’ online files for updated licenses, accreditations, and three-year update using AssetWorks.
  • Prepare invoices for customers/donees as needed.

We’ve got great benefits! 

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally, supplemental bus passes, ride share, or parking are available and DGS is a qualifying employer for the Public Service Loan Forgiveness Program.  

Minimum Requirements

  • Valid Virginia Driver's License (or ability to obtain within 60 days of employment)
  • Experience with inventory management.
  • Demonstrated ability to review and administrate forms/documents based on key data points and policy compliance.
  • Demonstrated, excellent customer service and interpersonal skills.
  • Ability to understand and follow safety, quality control, and operating procedures.
  • Ability to multitask, prioritize, and re-prioritize work as new tasks come in.
  • Ability to work independently and collaboratively with all levels of staff.
  • Strong computer skills, including experience with word processors and spreadsheets.
  • Forklift Certification (or ability to obtain within 60 days of employment).

Additional Considerations

  • Knowledge of government surplus programs and applicable regulations and policies (ex: GSA State Plan of Operation, Chapter 12 of the APSPSM, etc.)
  • Experience with AssetWorks inventory management software.
  • Experience with the GSA PPMS online system.
  • Experience creating and issuing invoices.
  • Experience with PeopleSoft financial management software.
  • Experience performing maintenance on customer accounts.

Special Instructions 

The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application. 

Online applications should be submitted via jobs.virginia.gov. 

Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.  

You will be provided a confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this position may be closed at any time after April 17, 2026. Please refer to the “Your Application” page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.    

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

The selected candidate must also pass a criminal background check and DMV Driving Records check.

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights. 

The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.  

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. 

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process. 

Contact Information  

Name: DGS Human Resources  

Phone: 804-786-3910  

Advertised: Eastern Daylight Time
Applications close:

Back to search results Apply now Refer a friend