Title: Facilities Services Contract Manager DSP03051
State Role Title: Procurement Officer II
Hiring Range: Negotiable and Commensurate with Experience
Pay Band: 5
Agency: Department of State Police
Location: North Chesterfield, Virginia
Agency Website: vsp.virginia.gov
Recruitment Type: General Public - G
Job Duties
About the Position:
The Virginia State Police (VSP) is seeking to hire a Facilities Services Contract Manager in our Property and Finance Division at our Administrative Headquarters in North Chesterfield, Virginia. The job duties for this position include but are not limited to:
• Responsible for the procurement of construction services, building components repair/replacement, non-professional and professional services contracts under the supervision of the Buildings and Grounds Director.
• Providing support, coordination, and direction regarding capital outlay, maintenance reserve, and non-capital construction project procurement, records management, reporting, and records retention for VSP.
• Ensuring all procurements are made in accordance with the Virginia Public Procurement Act, the Construction and Professional Services Manual (CPSM), the Agency Procurement and Surplus Property Manual (APSPM), VITA Buy-IT Manual, and Department policies and procedures.
• Developing and maintaining contracts.
• Preparing and initiating the solicitation and execution of competitive sealed bids, competitive negotiations, sole source, Quick Quotes, and emergency procurements.
About the Agency:
We’re more than a law enforcement agency — we’re a team of problem-solvers, innovators, and public servants shaping Virginia’s future. At VSP, your skills make an impact that reaches every community across the Commonwealth. If you’re ready for meaningful work, real growth, and a supportive culture that feels like family, your next career starts here.
Minimum Qualifications
Knowledge:
• Of the principles and practices of procurement.
• Of laws and guidelines affecting governmental procurement.
• Of contract administration.
• Working knowledge and understanding of the Virginia Public Procurement Act in Title 2.2, Chapter 43, and the policies and procedures contained in the Division of Engineering and Buildings Procurement Construction and Professional Services Manual (CPSM) and the Division of Purchases and Supply Agency Procurement and Surplus Property Manual (APSPM).
Skill:
• Highly proficient computer skills.
• In good customer service.
• In problem-solving.
Ability:
• To procure goods and services in accordance with established policies, procedures, and guidelines.
• To develop Request for Proposals (RFPs), Invitation for Bids (IFBs), and other contractual documents.
• To conduct vendor negotiations and administer contracts.
• To apply state procurement laws and regulations.
• To apply research techniques for obtaining complex/technical goods and services.
• To analyze data and develop reports.
• To manage multiple procurements of varied sizes and complexity.
• To effectively communicate with not only engineering and architectural professionals, but also diverse trades people, and VSP staff, both orally and in written communications.
• Virginia Construction Contracting Officer (VCCO) certification required.
• Considerable experience in procurement and contract management involving construction, professional, and non-professional services to include, but not limited to, managing vendor performance and execution of contractual obligations to the satisfaction of the Department and internal customers; in maintaining and enforcing contract compliance with schedules, quality standards, and workmanship; in verifying deliverables as specified in contracts, MOUs, and related documents with proactive communications, prompt pay applications, and resolution of deficiencies in support of completing projects within the VSP facilities portfolio.
• Familiar with principles and practices of architecture and engineering disciplines, construction administration, and State and Federal codes, laws, and regulations which apply to the construction of public buildings.
• Requires a Statement of Economic Interest form be filed electronically prior to taking employment; and thereafter, annually on or before February 1st.
• Graduation from high school or equivalent.
Additional Considerations
• Virginia Contracting Associate Officer (VCA) or Virginia Contracting Officer (VCO) certification preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.
Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov. This position is open until filled. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
PageUp provides confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Talent Acquisition & Employee Relations Section of the Human Resources Division at civilianemployment@vsp.virginia.gov.
It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.
This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST
(V)alor (S)ervice (P)ride
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.