Title: Time and Attendance Coordinator

State Role Title: Admin and Office Spec III

Hiring Range: Commensurate with experience

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

• Performs a variety of complex payroll and attendance functions in the preparation, processing, maintenance, verification and reconciliation of employee leave information, payroll records, and payment of funds for contract.
  
• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
  
• Verify attendance, hours worked, and pay adjustments, and post information into designated records.
  
• Process application material for Spartan Patrollers and Contractual Security Service Officers.
  
• Prepare onboarding and separation documents, maintain records, reports, and files on medical leave, workman’s compensation, and timekeeping records.
  

Minimum Qualifications

• Working knowledge of payroll policies and procedures
  
• Demonstrated ability to communicate effectively, both verbally and in writing
  
• Demonstrated ability to interpret leave and timekeeping procedures.
  
• Demonstrated ability to create complex spreadsheets
  
• Working knowledge and experience in general and payroll accounting
  
• Skilled in the use of automated timekeeping systems and software.
  
• Working knowledge of regulations and laws related to the Fair Labor Standards Act (FLSA)
  
• Experience providing a high level of customer service and communication to both internal and external customers and stakeholders
  
• Demonstrated ability to manage multiple competing priorities and deadlines
  

Additional Considerations

 Demonstrated experience working with Cardinal Peoplesoft strongly preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.
EEO STATEMENT:
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: Email material not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.