Title: Special Education Grants and Financial Analyst

State Role Title: Financial Services Spec II

Hiring Range: $75,000-$95,000

Pay Band: 5

Agency: Dept of Ed Central Operations

Location: VDOE James Monroe Building

Agency Website: doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Education is hiring for a Special Education Grants and Financial Analyst to provide effective support as a member of the Department of Special Populations and Board Relations team, provide the highest expertise in the Commonwealth in the area of special education finance, and assist in implementing the Special Education State Improvement Plan.

This person would be expected to ensure, through high academic standards and accountability, that an effective education program is established and maintained in Virginia's public elementary, middle, and secondary schools.

The Special Education Grants and Financial Analyst will be responsible for the following duties:

• Develop or assist with the development of the State's interactive spreadsheet and the annual and biennial IDEA budgets for funds administered by the Department of Special Populations.
  
• Monitor, review, and prepare monthly updates on year-to-date budget balances for SEA and LEA budget spending status to ensure compliance with uniform guidance and IDEA regulations and communicate information in a timely manner to program staff and immediate supervisor.
  
• Provide overall support and assistance with the special education budget, including the state allocation, Part B state set-aside, and Part B flow-through, including proper reimbursement to subgrantees in compliance with federal or state regulatory requirements.
  
• Review financial records for compliance with fiscally related grant regulations at the state and federal levels and keeps immediate supervisor abreast of projects, work assignments and projects.
  
• Provide overall fiscal support in collaboration with project manager(s) for the discretionary grants assigned, which may consist of State Personnel Development Grant (SPDG), Personnel Development Grant (PDG), and the School Based Mental Health Grant (22) budgets.
  
• Review federal and state fiscal related regulations and guidelines to ensure that all expenditures comply with financial or uniform guidance regulatory requirements and grant specific fiscal guidelines.
  
• Respond to requests for technical assistance in a timely manner and provides accurate and concise information to requestor.
  
• Provide training and assistance to school divisions and sub-recipients fiscal officers or special education leaders in the reporting of all financial related monitoring activities, including direct responsibilities and office Special Education Financial Services responsibilities.
  
• Conducts desk reviews or on-site monitoring or IDEA or discretionary grants' fiscal data to verify allowable uses of funds and accuracy and completeness of subgrantees' financial records.

Minimum Qualifications

• Education or equivalent experience in accounting, business administration, or management.
  
• Demonstrated experience managing and administering federal grants
  
• Demonstrated experience managing financial information including budget development, reconciliations, budget execution or financial reporting
  
• Skill and experience overseeing an operating budget and allocation of funding
  
• Demonstrating experience reporting financial data including reporting in Excel
  
• Knowledge of financial policy and procedures, including generally accepted accounting principles, state or local governmental accounting practices, uniform guidance or bookkeeping practices
  
• Demonstrated problem solving skills among a variety of audiences

Additional Considerations

• Bachelor’s degree in accounting, business administration or management
  
• Previous experience with state special education regulations
  
• Previous experience working with local school divisions, or state financial/grants offices including policies, procedures and administration
  
• Experience with EDGAR, OMB Circulars, uniform guidance, OMEGA and general auditing practices or methodologies such as COSO or ARMICS
  
• Prior experience at the state and/or local level in administering special education or federal financial programs.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.

This role will require completion of a Statement of Economic Interests (SOEI), which is filed annual with the General Assembly.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: (804) 225-2021, [TTY: 786-8389]

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.

Contact Information

Name: Human Resources

Phone: N/A

Email: humanresources@doe.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.