Title: NSU00245 - Legal Secretary

State Role Title: Admin and Office Spec III

Hiring Range: Commensurate with credentials and experience

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

Norfolk State University's Office of the University Counsel and Office of the Attorney General seeks applicants for the position of Legal Secretary. The office provides effective and high-quality legal services in keeping with the laws and policies of the commonwealth of Virginia. As the Legal Secretary and the direct supervision of the University Counsel, incumbent is responsible for the following duties and responsibilities:

- Maintain timely records of the University contracts submitted to the legal office for review.
- Typing legal documents provided by University Counsel.
- Coordinates all aspects of the University Counsel schedules by using the Microsoft Outlook system.
- Review and process all incoming correspondence in the office
- Ensure distribution of appropriate administrative staff in a timely and efficient manner with follow up on deadline material, request for draft and comments, deliver faxes and immediate action items upon receipts.
- Order office supplies and equipment using standardized process and procedures, track open and closed files, maintain up-to-date contact and mailing lists are required.

Minimum Qualifications

- Working knowledge and competencies include exceptional attention to detail, strong legal research skills, proficiency in legal software (e-discovery, document management), and excellent written/verbal communication.
- Key abilities include maintaining confidentiality, managing high-volume deadlines, and organizing case materials. Understanding legal terminology to include court filing rules, litigation processes and transactional law are essential to the role.
- The individual also must have a level of technical proficiency for specific software and able to perform legal research and ensure adequate time management with deadlines for legal filings.
- Must take copious notes.
- Demonstrated knowledge of court process and procedures

Additional Considerations

- Able to manage and direct other employees as required. Bachelor’s Degree preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Contact Information

Name: NORFOLK STATE UNIVERSITY

Phone: 757-823-8160

Email: No Email Material Accepted

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.