Title: Support Services Coordinator #00136
State Role Title: Gen Admin Supv I/Coord I
Hiring Range: $50,000 - $56,000
Pay Band: 4
Agency: Dept of Emergency Management
Location: VDEM Headquarters
Agency Website: https://www.vaemergency.gov/
Recruitment Type: General Public - G
Job Duties
The Support Services Coordinator ensures the safe, secure, and efficient operation of VDEM facilities and fleet resources while providing essential administrative support. The role oversees facility safety protocols, vendor and security coordination, and fleet allocation and maintenance. It supports logistics, resource management, and emergency response operations to maintain agency readiness across all VDEM locations.
All VDEM employees are designated as essential personnel and may be required to work during emergency situations, such as inclement weather, and natural or man-made disasters/events as directed. This may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee’s official EWP.
Minimum Qualifications
- Working knowledge of office practices, procedures and equipment (computer, fax, printer, multi-line telephone)
- Considerable experience providing administrative support to include data entry, filing, and other related administrative duties.
- Working knowledge of the state procurement process and procedures.
- Demonstrated experience using Microsoft Office Applications (Word, Excel, PowerPoint, etc.)
- Ability to maintain positive working relationships with internal colleagues and external partners.
- Organizational, problem-solving, and customer service skills
- Ability to multi-task, meet critical deadlines, and work with minimal supervision, either independently or on a team.
Additional Considerations
- Considerable knowledge of Pitney Bowes machines and shipping processes.
- Experience working for the State of Virginia performing administrative functions to include facility, fleet and safety related duties.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Applications will only be accepted on-line through the State Job website. Applications must include all work history and references. The decision to interview an applicant is solely based on the information provided in the application materials. Therefore, it is essential to provide enough information to make this assessment.
Employment is contingent upon satisfactory results of a fingerprint-based criminal history background check, Division of Motor Vehicle check, employment reference check, and E-Verify. The selected candidate must complete a State of Personal Economic Interests as a condition of employment, if applicable (Va. Code 2.2-3114). Other financial, credit, driving, or degree verification checks prior to employment may be required for certain positions. A one-year probationary period is required of all newly hired and re-hired Commonwealth of Virginia employees.
The salary for this position is negotiable up to the maximum hiring range listed in this posting. Offers will not be made outside of the hiring range. This is a restricted position due to the funding source.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply.
VDEM does not provide sponsorship or a STEM OPT extension to prospective or current employees. Applicants applying for a position with our agency must be legally authorized to work in the United States at the time of employment.
The Virginia Department of Emergency Management is an Equal Opportunity Employer.
Contact Information
Name: Human Resources
Phone: (804) 366-7942
Email: Recruitment@vdem.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.