Title: Print and Mail Services Assistant
State Role Title: Admin and Office Spec II
Hiring Range: Commensurate with experience
Pay Band: 2
Agency: Department of Taxation
Location: Westmoreland
Agency Website: https://www.tax.virginia.gov/work-with-us
Recruitment Type: General Public - G
Job Duties
Join our team as a Print & Mail Services Assistant, where you’ll play a key role in supporting essential mail, print, warehouse, and courier operations across the agency. This position is dynamic and fast-paced, offering a wide variety of responsibilities—from coordinating intra-agency and postal deliveries to maintaining warehouse inventory, supporting print and mail production, and ensuring secure document handling. We’re looking for a reliable, detail- oriented professional who can work independently, adapt to shifting priorities, and deliver high quality service in a collaborative environment. The ideal candidate is adaptable, organized, and able to work both independently and as part of a team.
Responsibilities of the role:
• Perform daily intra‑agency and USPS courier duties
• Sort, process, and deliver incoming and outgoing mail and express packages
• Maintain warehouse inventory and fill supply and form orders
• Assist with print room operations, inserters, and equipment replenishment
• Operate shredding equipment and follow secure document‑handling procedures
• Support various mail, print, and warehouse functions as a floater when needed
Anticipated hourly wage is commensurate with experience up to $20 per hour.
This job is performed part time, onsite at the Virginia Tax Westmoreland Street facility.
The schedule for this position would be on site, Monday, Wednesday and Friday, 7:30am to 4:00pm. This schedule could change and include Tuesday or Thursday, based on the business needs.
At Virginia Tax…
We are dedicated, resourceful individuals who strive to exceed our customers’ expectations. Not only do we serve the public, but we are also the public. We are a part of a community that cares about and celebrates each other, who promote opportunities for growth within a stable environment, and support a healthy work-life balance.
What we do matters. So do you.
Minimum Qualifications
• Knowledge of mail handling and USPS procedures
• Proficiency with Microsoft Office products
• Ability to lift up to 50 lbs. and perform physical tasks
• Strong attention to detail and ability to work independently
• Valid driver’s license and good driving record; experience and/or ability to operate a ¾ ton van
Additional Considerations
• Experience in a mailroom, warehouse, print shop, or courier environment
• Familiarity with secure or confidential document handling
• Experience operating mail processing, print, or shred equipment
• Strong organizational and multitasking skills
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
The Virginia Department of Taxation welcomes all applicants permanently authorized to work in the United States.
All Virginia Tax employees must be current with filing their Virginia state tax returns ensuring they were filed in compliance with established laws, rules and regulations.
Selected candidate(s) will be required to consent to and successfully pass a background investigation which includes fingerprint-based criminal history, tax compliance, and DMV driving record (if applicable) checks.
The selected candidate will be prohibited from performing tax or accounting services for compensation during or outside business hours.
Virginia Tax is an equal opportunity employer that values diversity in the workforce. All qualified applicants are afforded equal opportunities without regard to race, sex, color, national or ethnic origin, religion, genetics, age, veteran status, political affiliation, or disability. Reasonable accommodations are available to applicants with disabilities, if requested, during the application and/or interview process. If accommodations are needed, please contact Human Resources at (804) 786-3608.
Virginia Tax is committed to providing equal opportunity to disabled individuals and willing to provide reasonable accommodations to enhance opportunities for individuals with disabilities.
Virginia Tax participates in E-Verify.
Consideration for an interview is based solely on the information within the application.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Contact Information
Name: Virginia Tax Talent Acquisition Team
Phone: 804-786-3608
Email: hroffice@tax.virginia.gov