Title: Health Services Administrative Specialist: DOC Headquarters #01985
State Role Title: Gen Admin Supv I/Coord I
Hiring Range: $52,612 - $82,077
Pay Band: 4
Agency: Dept of Corr - Central Admin
Location: DOC Headquarters
Agency Website: https://www.vadoc.virginia.gov
Recruitment Type: General Public - G
Job Duties
The purpose of this position is to provide comprehensive administrative, operational, and program support to the Health Services Unit. Specifically supporting the mental health and psychiatry department. The role ensures the coordination of people, processes, documentation, and communication necessary for the effective functioning of Health Services programs. This position supports agency leadership by managing program workflows, maintaining accurate records and data systems, facilitating meetings and communication, and ensuring compliance with established policies, procedures, and regulatory standards. Through reliable program coordination and administrative stewardship, the position contributes directly to the delivery, oversight, and continuous improvement of Health Services operations across the Department of Corrections.
Minimum Qualifications
Knowledge of administrative procedures, documentation standards, and office productivity systems, including Microsoft 365, Adobe Pro, and DocuSign.
Knowledge of confidentiality requirements, organizational policies, and compliance expectations.
Knowledge of data management principles, database maintenance, tracking tools, and standardized reporting workflows.
Strong organizational and time management skills to coordinate meetings, schedules, events, and project timelines.
Excellent written communication skills for preparing professional correspondence, agendas, reports, summaries, and meeting minutes.
Skill in database management, file organization, and maintaining accurate documentation of program activities.
Proficiency using spreadsheets, planning tools, and tracking systems to support productivity, deadline management, and reporting functions.
Ability to research and respond to inquiries, gather relevant information, and route concerns to appropriate individuals or units.
Ability to maintain strict confidentiality related to personnel matters, sensitive program information, and organizational changes.
Ability to follow established workflows, maintain required documentation, and ensure timely completion of recurring reporting responsibilities.
Ability to support leadership through scheduling, logistics coordination, summary preparation, and clear communication.
Additional Considerations
Experience in a correctional setting.
Experience in a healthcare organization setting.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
If selected as a finalist with the VADOC, candidates can expect the following:
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.
Contact Information
Name: Human Resources
Phone: 804-385-1123
Email: Applications submitted via email will not be considered.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.