Title: Administrative Coordinator
State Role Title: Gen Admin Supv I/Coord I
Hiring Range: $55K to $65K
Pay Band: 4
Agency: Dept of Housing & Cmnty Devel
Location: Main Street Centre
Agency Website: https://www.dhcd.virginia.gov/housing
Recruitment Type: General Public - G
Job Duties
DHCD Welcomes Veterans and Veteran Spouses!
Join Our Team at the Virginia Department of Housing and Community Development!
The Virginia Department of Housing and Community Development (DHCD) seeks a collaborative and innovative team player to serve as the Administrative Coordinator.
DHCD’s Policy and Legislative Services (PLS) office supports agency strategic initiatives, DHCD boards, and the Commission on Local Government. The PLS office develops and leads the legislative and regulatory processes for the agency; conducts legislative studies; prepares and reviews agency reports and recommendations; and conducts program evaluations. Through internal and external collaboration and coordination, the PLS office serves a critical role in the development and implementation of polices established by legislative and executive branch actions that shape the environment for construction, community and economic development, and housing within the Commonwealth.
The Administrative Coordinator provides executive-level services to the PLS Director and supports the staff of the PLS Office. The selected individual will serve as office manager, ensuring that administrative functions, office management, logistical arrangements, and fiscal and procurement activities are carried out. The Administrative Coordinator will independently manage daily operations and activities to support the PLS Office by reviewing, drafting, summarizing, prioritizing, and expediting daily issues that require the PLS Director’s review or response. Duties include serving as the coordinator for agency-related constituent inquiries; providing administrative and logistical support for studies, reports, and programs assigned to the PLS Office; conducting policy and legal research; and frequent communication with the Office of the Secretary of Commerce and Trade, the Governor’s office, and legislators.
The Virginia Department of Housing and Community Development (DHCD) is committed to creating safe, affordable, and prosperous communities to live, work, and do business in Virginia.
Commonwealth of Virginia benefits/incentives include:
Public Student Loan Forgiveness (PSLF)
Tuition Reimbursement
Dental/Medical/Vision plans
Sick, Family/Personal, Annual, Military, and Community Service Leave
Employee Assistance Programs (EAP)
Disability Plans (Short and Long Term)
Retirement and Savings plans
Life and Long-Term Care Insurance Telework Eligible Commonwealth of VA Employees ONLY discounts
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Minimum Qualifications
•Proven skillset in designing or maintaining tracking systems that monitor the status, deadlines, and review stages of reports, studies, and cross departmental projects.
•Skilled in performing moderate to complex administrative and program support duties.
•Ability to compose clear, concise, and grammatically correct documents including memorandums, forms, letters, and reports.
•Knowledge and skill in providing board administrative support and preparing agendas and minutes.
•Ability to establish and maintain effective working relationships with agency staff, state and local officials, and public interest groups.
•Strong skills in using a PC and various presentation, word processing, desktop publishing, and spreadsheet software including Microsoft Office Suite, and in using technology to manage shared file directories, tasks, and deadlines.
•Ability to maintain discretion when handling confidential and sensitive matters.
•Ability to independently identify and prioritize problems and make improvements related to a variety of distinct processes.
•Experience in public or business administration, administrative management, or a related field is desirable.
•Experience managing schedules, coordinating meeting arrangements and site logistics, and making travel arrangements.
Additional Considerations
•Knowledge of Virginia state and local government structure and authority and intergovernmental relations preferred.
•Knowledge of Virginia and federal regulatory and legislative processes preferred.
•Knowledge of FOIA is desirable.
•Experience as an assistant to an executive-level director performing professional office support duties preferred.
•Prefer experience with board administration and coordination.
•Experience in finance, policy, board support, or regulation/legislation preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the position’s closing date. Applications/changes received after the closing date will not be considered. Applications sent through postal mail, email, or fax will not be considered.
Applicants are encouraged to be specific regarding job-related knowledge, skills, experience, and abilities.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration. Answers should be reflected in jobs and positions held.
Background and Reference Checks:
Selected applicants are subject to a background investigation and reference checks. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.
Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.
DHCD Welcomes Veterans and Spouses:
We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.
Sponsorship:
The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.
Reasonable Accommodations:
Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.
Equal Opportunity Employer:
The Department of Housing and Community Development practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.
Diversity, Opportunity, and Inclusion:
DHCD is committed to providing valuable opportunities for a diverse, equitable and inclusive environment where all employees feel supported. DHCD seeks to work with partners, grantees and vendors who demonstrate a commitment to diversity and inclusion as a practice and have a demonstrated record of this commitment.
Alternative Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022-
February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Contact Information
Name: Human Resources
Phone: N/A
Email: rr-recruitment1@dhcd.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.