Title: Office Services Specialist (WAGE)
State Role Title: Admin and Office Spec II
Hiring Range: $16.00/hour - $20.60/hour
Pay Band: 2
Agency: Virginia Department of Health
Location: BLUE RIDGE-FLUVANNA
Agency Website: www.vdh.virginia.gov/blueridge
Recruitment Type: General Public - G
Job Duties
The Blue Ridge Health District (BRHD) is seeking to hire a WAGE Office Services Specialist to support our Environmental Health Services Department. BRHD is one of 35 health districts within the Virginia Department of Health (VDH). We encompass the counties of Albemarle, Fluvanna, Greene, Louisa and Nelson along with the City of Charlottesville and serve over 250,000 people. This position will be housed at our Fluvanna County Health Department.
The Office Services Specialist supports the BRHD’s Environmental Health (EH) program by:
• processing all BRHD FOIA requests for EH records, IAW all applicable federal, state and local regulations
• receiving all BRHD non-EH FOIA requests and processing them or assigning them to the appropriate program staff as applicable
• performing customer service focused administrative tasks that include applying EH guidelines to answer general citizen inquiries
• researching and compiling data for the Onsite, Food Safety and General EH programs as necessary
• data entry, filing or faxing for EH staff, including EHS and Program Consultants as requested
• performing other duties as assigned
Wage employees are subject to the following conditions of employment:
• Wage employees serve at the will and pleasure of the appointing authority.
• Continuing employment is based on available funding and business need.
• Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc.
• Wage employees are paid only for the hours they actually work.
• Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard Measurement Period).
• Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.
• Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only.
• If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee.
• Continuing employment is based on available funding and business need
Minimum Qualifications
• Ability to interpret and follow established procedures and guidelines, especially as it pertains to FOIA and processing FOIA requests
• Working knowledge of word processing and spreadsheet software applications
• Knowledge of office and administrative principles and practices
• Ability to communicate effectively with internal and external customers,
• verbally and in writing
• Considerable skill in the operation of standard office equipment
Additional Considerations
• Experience working in an office setting
• Working knowledge of the VDH Environmental Health program, as well as FOIA requirements and FOIA request processing
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Contact Information
Name: Tammy Richardson / Richard Bolden
Phone: 434-422-4556 / 434-972-6271
Email: Tammy.Richardson@vdh.virginia.gov / Richard.Bolden@vdh.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.