Title: Program Administration Specialist - Quality Assurance - Division of Technical Services - CF587
State Role Title: Prog Admin Specialist I
Hiring Range: $45,000 - $64,000
Pay Band: 4
Agency: Department of Forensic Science
Location: Dept of Forensic Science
Agency Website: https://dfs.virginia.gov/
Recruitment Type: General Public - G
Job Duties
The Virginia Department of Forensic Science (DFS) has recently relocated to a new, state‑of‑the‑art facility in Hanover County. This modern complex houses staff from the Central Laboratory, the Division of Technical Services, the Director’s Office, Administrative Offices, and the Office of the Chief Medical Examiner.
The Division of Technical Services is seeking a motivated and detail‑oriented professional to join our team in this dynamic environment as a Program Administration Specialist.
This position provides administrative and technical support to the Quality Assurance (QA) Section Supervisor and the Director of Technical Services. The Program Administration Specialist performs established routine QA functions and ensures that all QA files and records are accurately maintained, updated, and organized in accordance with agency standards. The position also ensures that safety files and records are properly maintained, updated, and organized as needed.
DFS offers outstanding health benefits at competitive rates, along with paid life insurance, and short- and long-term disability coverage. Employees also enjoy paid holidays, vacation, and various leave options, access to health and wellness programs, eligibility for the Public Service Loan Forgiveness (PSLF) Program, and participation in a state retirement plan with tax-deferred savings options and employer matching.
Minimum Qualifications
- Familiarity with scientific laboratory operations, including QA and safety
- Proficiency with Microsoft Office 365, to include Word, Excel, PowerPoint, and Outlook
- Familiarity with quality management software (QMS)
- Familiarity with ISO 17025 accreditation standards
- Experience with paper and electronic record keeping and filing systems
- Administrative and organizational skills
- Ability to communicate effectively verbally and in writing
- Ability to maintain accurate records, evaluate data, prioritize and manage multiple tasks with minimal supervision
- Eligible to possess a valid Virginia Driver’s License or have other means of reliable transportation
Additional Considerations
- Experience in a scientific laboratory
- Experience with Microsoft SharePoint
- Experience performing and documenting QA procedures
- Experience using quality management software (QMS)
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
All applications must be submitted electronically through this website by 11:55 p.m. on the position’s closing date. Mailed, emailed, faxed, or hand‑delivered applications and résumés will not be accepted. Interview consideration is based solely on the information provided in the application, résumé, and any required transcripts (if applicable).
Applicants who need accommodations during the application and/or interview process may contact the Human Resource Office at 804-786-0150 or dfshumanresource@dfs.virginia.gov. Auxiliary Aids and services are available upon request for individuals with disabilities.
The Department of Forensic Science (DFS) is an Equal Opportunity Employer and a V3 Virginia Values Veterans certified organization. We strictly prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. We welcome and encourage applications from Veterans, AmeriCorps, Peace Corps, and other national service alumni.
DFS does not provide sponsorship or STEM OPT extensions. Applicants must be legally authorized to work in the United States at the time of hire and must maintain such authorization for the duration of their employment without the need for employer sponsorship or a STEM extension.
Background Investigation: Selected candidate(s) will be required to successfully complete a background investigation, including a fingerprint‑based criminal history check. Candidate(s) must also provide a DNA sample via buccal swab (saliva) and successfully pass a drug test. Reference checks will be conducted and will include contact with current and previous supervisors.
Employment Eligibility Verification: DFS uses E-Verify+, a streamlined system that integrates the Form I-9 process with employment eligibility verification to electronically confirm identity and work authorization.
Contact Information
Name: Amanda Collum
Phone: 804-588-4010
Email: amanda.collum@dfs.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.