Title: Health Information Management (HIM) Clerk

State Role Title: 19013

Hiring Range: Negotiable, based on relevant years of experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Southern Va Mental Health Inst

Agency Website: https://dbhds.virginia.gov/facilities/svmhi/

Recruitment Type: General Public - G

Job Duties

Southern Virginia Mental Health Institute (SVMHI) is a 72-bed Joint Commission accredited state psychiatric facility located in Danville, VA. The hospital serves individuals who are civilly committed and in need of treatment, and/or individuals involved in the criminal justice system who need treatment and/or pre-trial evaluation.

This position supports timely completion of medical records by providing prompt and accurate scanning of medical record documents into the Electronic Health Record of individuals served, performing quality checks of reviewing scanned documents to ensure all paper documentation is scanned correctly and legibly, and preparing discharge records for permanent filing, ensuring records are filed properly. This position performs various audits of required documentation to ensure compliance with policies and regulations and notifies staff when documents are deficient, ensuring accurate and complete documentation. This position maintains a supply of assembled unit charts for incoming admissions and maintains supply of medical record forms used for documentation and for downtime of EHR. This position provides primary back-up for Switchboard/Receptionist services. This position provides back-up for completion of assigned duties for the Admissions Registration Clerk, the Medical Records Technician, and other HIM clerks during staff absences and workload changes.

Minimum Qualifications

Clerical experience in a medical office or hospital setting.
Experience using an Electronic Health Record (EHR) System to include scanning documentation into the EHR system.

This position also requires:
Excellent written communication skills, qualifying typing skills, and familiarity using Microsoft Office Word and Excel applications.
Knowledge of the Federal HIPAA compliance standards for Release of Protected Health Information.
Ability to communicate clearly and effectively, possess exceptional interpersonal skills with the ability to calmly respond to needs of the public while covering the switchboard/receptionist duties.
Exceptional organizational and multi-tasking abilities.

Additional Considerations

Health Information Management (HIM) degree.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Applicants must list all relevant experience that you wish to be considered for this position. Applicants will be provided confirmation of receipt when your application and/or resume is submitted. Please refer to “Your Application” in your account to check the status of your application for this position.

A successful fingerprint-based criminal history check, drug screen, and reference checks are required for the selected candidate for this position. Under Virginia Code §37.2-314 and 37.2-408.1, the Department of Behavioral Health and Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific “barrier” crimes or persons who may be the subject of pending “barrier” charges.

Employees may be required to disclose immunization status for purposes of infection prevention and/or management of outbreaks. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. If you have any questions, contact the Office of Human Resources.

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor with the Department of Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS, to get their Certificate of Disability. To obtain a Certificate of Disability go to: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019. Reasonable accommodations are available to persons with disabilities during the application and/or interview process per the Americans with Disabilities Act. Contact Human Resources at (434) 773-4208 for assistance.

DBHDS is an equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability. Minorities, Individuals with Disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.

SVMHI uses Form I-9 and E-Verify in the verification of eligibility for employment.

SVMHI is a smoke and vape-free facility in all buildings and outside facility grounds.

Contact Information

Name: Human Resources

Phone: 434-421-3060

Email: svmhihr@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.