Title: Indirect Cost Analyst
State Role Title: Financial Services Spec II
Hiring Range: $85,000 - $93,171
Pay Band: 5
Agency: Virginia Department of Health
Location: VDH-Central Office
Agency Website: https://www.vdh.virginia.gov/
Recruitment Type: General Public - G
Job Duties
The Indirect Cost Analyst is responsible for the calculation, drawdown, reconciliation, and financial oversight of indirect cost recoveries across a diverse portfolio of federal and state grants. This role ensures accuracy, compliance, and timeliness of indirect cost journals/etc., supporting financial reporting, audit readiness, and overall grant integrity.
This position works cross-functionally with Office of Grants Administration (OGA), Office of Financial Management (OFM), Program offices, and leadership to ensure that indirect cost recovery is properly calculated, recorded, reconciled, and aligned with approved cost allocation plans and federal regulations (e.g., 2 CFR 200).
Minimum Qualifications
Demonstrated analytical skills in financial setting
High attention to detail
Ability to identify discrepancies and trace root causes
Strong problem-solving and investigative experience
Knowledge of policies and procedures in a finance or grants
Able to manage recurring deadlines (monthly draws, reconciliations)
Experience documenting work effectively (audit readiness mindset)
Excel experience (advanced: pivot tables, formulas, reconciliation models)
Additional Considerations
• Indirect cost rates / NICRA / cost allocation plans (preferred)
• 2 CFR 200 (Uniform Guidance) preferred
• Agency-wide grant experience; hands-on experience calculating allowable indirect costs
• Proficiency with preparing journal entries
• Reconciliation background including maintaining documentation for audit readiness.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Contact Information
Name: Erika White
Phone: Email Only
Email: erika.white@vdh.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.