Title: Executive Administrative Assistant #00003
State Role Title: Gen Admin Supv I/Coord I
Hiring Range: $50,000.00 - $60,000.00
Pay Band: 4
Agency: Southern VA Higher Educ Center
Location: Southern Va Higher Education
Agency Website: https://www.svhec.org
Recruitment Type: General Public - G
Job Duties
The Southern Virginia Higher Education Center (SVHEC) is seeking an Executive Administrative Assistant to support its mission of advancing Southern Virginia’s economic potential through education, innovation, and collaboration. The Southern Virginia Higher Education Center provides access to higher education, workforce training and programming, innovative industry services, and technologically advanced state-of-the-art facilities and learning labs that includes comprehensive fiscal management, operational and supportive services, community outreach and engagement, and extensive collaborations. These components work together to support the organization’s mission of advancing Southern Virginia’s economic potential through education, innovation, and collaboration. This position will provide high-level administrative support and advances the agency’s mission by managing the Executive Director’s calendar, communications, and board relations. This role also plans, coordinates, and tracks special projects, research, and organizational events. This position reports to the Executive Director and requires strong organizational skills, discretion, and the ability to manage complex projects, and stakeholder engagement. The position also contributes to the overall success of the Center by performing additional duties and responsibilities as assigned.
Minimum Qualifications
Considerable knowledge and experience of office practices, procedures, and techniques; Considerable knowledge and experience of computer software packages used in a business setting to include Microsoft Office Suite; Demonstrated ability to prioritize and perform a wide variety of administrative assignments and to effectively manage office activities; Demonstrated ability to prepare and compile reports; Demonstrated ability to create and maintain files to include electronic filing systems; Demonstrated ability to communicate effectively and tactfully with all levels of persons both orally and in writing; Demonstrated ability in the use of a multi-line telephone and strong organizational skills and the ability to work with sensitive and confidential data, handle multiple tasks simultaneously, coordinate multiple assignments and meet critical deadlines; Demonstrate considerable knowledge with project management.
Additional Considerations
College coursework in Business or related field. Progressive experience serving in administrative roles. Considerable experience in project support. Demonstrated experience supervising staff, including assigning work, providing guidance, evaluating performance, and supporting professional development.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover sheet. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.
Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call 804-225-2131 for assistance.
All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.
“The Southern Virginia Higher Education Center is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.”
Equal Opportunity Employer
Southern Virginia Higher Education Center
820 Bruce Street
South Boston, Virginia 24592
Contact Information
Name: Derek Mountford
Phone: 804-292-6417
Email: derek.mountford@dhrm.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.