"Greater Happens HERE"

Title: Office Manager & Administrative Operations Coordinator

State Role Title: Admin and Office Spec III

Hiring Range: up to a MAX of $53,289.00, commensurate of Education and Experience

Pay Band: 3

Agency: Virginia State University

Location: Virginia State University

Agency Website: www.VSU.edu

Recruitment Type: General Public - G

Job Duties

The Department of Agriculture at Virginia State University seeks a highly organized, collaborative, and service-oriented professional to serve as the Office Manager and Administrative Operations Coordinator. Reporting directly to the Department Chair, this position serves as the department's chief administrative professional and is responsible for coordinating the day-to-day administrative, financial, and operational functions of the department.

The Office Manager and Administrative Operations Coordinator is the operational hub of the department, providing leadership and coordination for office administration, business and financial operations, faculty and student support, grant administration, communications, events, and departmental initiatives. The successful candidate will work closely with faculty, staff, students, university administrative offices, Cooperative Extension, the Agricultural Research Station, alumni, and external partners to ensure the efficient and effective operation of the department in support of its teaching, research, extension, and outreach missions.


Knowledge, Skills and Abilities:

- Strong leadership and organizational skills.

- Financial management and budget coordination experience.

- Knowledge of administrative and business operations.

- Ability to establish priorities and manage multiple projects simultaneously.

- Strong customer service orientation.

- Exceptional attention to detail.

- Excellent written and verbal communication skills.

- Ability to work independently while collaborating effectively with diverse stakeholders.

- Ability to interpret and apply university policies and procedures.

- Commitment to professionalism, integrity, and continuous process improvement.



Job Duties:

- Administrative Operations and Office Management (25%)

- Financial, Budget, and Business Operations (25%)

- Faculty and Academic Support (20%)

- Student Services and Department Support (15%)

- Executive Support and Strategic Coordination (10%)



Why Join the Department of Agriculture?

The Department of Agriculture at Virginia State University prepares future leaders in agriculture through excellence in teaching, research, Extension, and community engagement. The Office Manager and Administrative Operations Coordinator is a key member of the departmental leadership team and plays an essential role in creating an efficient, collaborative, and student-centered environment that advances the College's land-grant mission.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

· High school diploma or equivalent.

· Demonstrated experience in office administration, business operations, or administrative coordination.

· Experience managing budgets, purchasing, financial records, or business operations.

· Excellent organizational and project management skills.

· Strong written, verbal, and interpersonal communication skills.

· Excellent customer service skills.

· Ability to manage multiple priorities and meet deadlines.

· Proficiency with Microsoft Office Suite.

· Ability to maintain confidentiality and exercise sound judgment.

Additional Considerations

PREFERRED QUALIFICATIONS:

· Associate's or Bachelor's degree in Business Administration, Office Administration, Public Administration, Higher Education, or a related field.

· Experience working in higher education, government, or a public-sector environment.

· Experience managing multiple funding sources, including state, federal, foundation, and grant-funded accounts.

· Experience supporting sponsored research or grant administration.

· Experience with Banner Finance and Student systems or comparable enterprise resource planning (ERP) software.

· Experience with Commonwealth of Virginia procurement and financial procedures.

· Experience supporting executive leadership.

· Experience coordinating meetings, conferences, and special events.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY: Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.

Commonwealth’s Alternative Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

• Optional Retirement Plan (ORP)
  Immediate vesting | Portable | Investment choice
• Virginia Retirement System (VRS)
  Defined benefit pension | Lifetime monthly income
• 457 Deferred Compensation Plan (DCP)
• 403(b) (TIAA)
• Comprehensive medical & dental plans
• Employee Assistance Program
• Paid annual and sick leave
• Paid state and federal holidays
• Employer-paid life insurance
• Flexible Spending Accounts
• Public Service Loan Forgiveness eligibility

Contact Information

Name: Dominique M. Fisher

Phone: 804-524-5075

Email: dfisher@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.