Title: Executive Secretary Senior
State Role Title: Admin and Office Spec III
Hiring Range: $42,950.00 - $56,715.00
Pay Band: 3
Agency: Virginia Department of Health
Location: WEST PIEDMONT-FRANKLIN
Agency Website: https://www.vdh.virginia.gov/
Recruitment Type: General Public - G
Job Duties
The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. We have an exciting opportunity to join our team as the Executive Secretary Sr. in the West Piedmont Health District! Come work where the blend of small-town charm, natural beauty, and affordable living is at your disposal. The area offers a relaxed pace of life and a welcoming community that has a deep investment in the people who live here. The West Piedmont Health District is mission-driven and passionate about bringing the best of who we are to those we serve: Franklin County, Henry County, Patrick County, and the City of Martinsville.
This position is responsible for independently performing a variety of administrative activities in support of an administrative, technical or professional staff member with district or office wide responsibilities or office-wide responsibilities that affect field or other work units. Work regularly requires discretion, interpretation of policies, procedures or processes and frequent interaction with officials. May provide guidance to other staff as an information resource. Conducts research or assembles information and develops summaries in support of another administrative, technical or professional staff member. May type, file, schedule appointments, make reservations, sort mail and perform reception duties.
The Virginia Department of Health offers 13 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.
Minimum Qualifications
Knowledge and experience with administrative practices and procedures and providing administrative support in a professional setting
• Knowledge and experience with records maintenance
• Experience with Microsoft applications, such as Word, Excel and Access
• Ability to transcribe information, prepare documentation, communications, and reports
• Ability to maintain professionalism and confidentiality under all circumstances
• Excellent organization skills and written and verbal communication skills
Additional Considerations
•Knowledge of patient confidentiality (HIPAA)
•Advanced professional administration training and practical experience as an Administrative Assistant
•Knowledge of public health programs and policies
• Ability to establish, build, and maintain professional working relationships with agency partners, government officials, healthcare professionals, residents, and others integral to district public health operations
• Ability to proficiently use office software and design tools (Adobe, Canva, Publisher, etc.)
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Contact Information
Name: Eddie McDaniel
Phone: N/A
Email: edward.mcdaniel@vdh.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.