Title: Human Resources Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $41,915.00-57,842.00

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Va Center for Behavioral Rehab

Agency Website: www.jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

Working under the direction of the HR Analyst II and HR Director, the Human Resource Assistant / AOS III assists the HR department with administrative support and coordination of files and records. Primary duties include maintenance, tracking and retention of personnel files. The HR Assistant ensure files are up-to-date and uses checklists to ensure quality and compliance. The candidate will be proficient in Microsoft Office 365 and other applications and information systems to help manager personnel records. Developmental and secondary duties include providing administrative support to other HR functions as directed by the HR Analyst II and/or HR Manager.

Minimum Qualifications

• Ability to communicate effectively orally, in writing and electronically, with attention to detail.
• Excellent organizational and customer service skills.
• Ability to multiple tasks with competing priorities and stringent deadlines.
• Ability to communicate clearly, concisely and effectively on matters such as advertisements, screenings, scheduling interviews, pre-employment processes, hiring dates, starting salaries, deadlines, conditions of employment using succinct documentation.
• Ability to work in conjunction with others to negotiate procedural functions, ensuring adherence to established guidelines/regulations and policies.
• Ability to perform fingerprint activities and to conduct oral alcohol/drug screenings.
• Ability to sort, file, organize and archive files and documents.

Additional Considerations

• Knowledge of federal and state employment laws and/or procedures/guidelines
• Demonstrated experience using Microsoft Office 365

Advanced coursework (or certification/degree) in Human Resources or related field.
Experience with the Commonwealth of Virginia, Department of Human Resource Management Policies.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

All applicants are subject to an extensive background investigation and pre-employment drug screen. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; Department of Social Services/Child Protective Services check; employment verification; and verification of education (relevant to employment).

Under Virginia Code §§ 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific (“barrier”) crimes or persons who may be the subject of pending (“barrier”) charges (Go to the code section to see barrier crimes and related information).

Please provide all relevant work experience. In describing your relevant experience, please be clear and specific. We will not make assumptions regarding your experience.

This position is open until filled; however, applications/resumes will begin to be reviewed within five (5) days of the date of this posting.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the American with Disabilities Act. If you are a person with a disability and desire assistance or accommodation, please notify Human Resources at(804) 766-3277 during business hours, 8:00 a.m. to 4:30 p.m.

VCBR offers a comprehensive benefit package to include your choice of health plan, paid life insurance and retirement plans, discounts, employee referral programs, 12 paid holidays, annual, family personal and sick leave.

VCBR is a tobacco-free, smoke-free work environment.

VCBR is a Virginia Values Veterans (V3) certified employer, that provides hiring preference to qualified veterans and service members. We highly encourage veterans, and active members of the Virginia National Guard and/or U.S. Military Reserve members to apply, and to respond accordingly on the state application.

Virginia Center for Behavioral Rehabilitation (VCBR) is an Equal Opportunity Employer. Employment opportunities are open to all applicants regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability. Minorities, individuals with disabilities, veterans, and people with National Service experience are encourage to apply. EEO/AA/TTY.

Contact Information

Name: Jessica Aliff

Phone: 804-766-3326

Email: jessica.aliff@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.