Title: HR Assistant- HR Services

State Role Title: Admin and Office Spec III

Hiring Range: $43,050-$49,507

Pay Band: 3

Agency: Department of Motor Vehicles

Location: HUMAN RESOURCES

Agency Website: www.dmv.virginia.gov

Recruitment Type: General Public - G

Job Duties

Make a great first impression, every time. As the HR Assistant (Front Desk), you'll be the welcoming face of our Office of Human Resources greeting employees, candidates, and visitors while keeping HR operations running smoothly behind the scenes.

You'll manage records, handle data entry, support recruitment coordination, order and maintain office supplies, and serve as employees' first stop for questions on benefits, policies, and procedures, and escalating the complex stuff to the right people. It's a role built for someone detail-oriented, discreet, and genuinely good with people.

Minimum Qualifications

• Knowledge of HR management principles and state HR policies, particularly in records management.
• Familiarity with both manual and electronic record-keeping systems.
• Proficiency in using PCs, spreadsheets, and databases.
• Strong organizational and prioritization skills with attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to handle confidential information responsibly and accurately.
• Capable of working both independently and as part of a team.

Additional Considerations

• Understanding of secure file storage and destruction per regulatory standards.
• Customer service orientation with effective problem-solving skills for handling inquiries.
• Experience in an HR setting, particularly in recruitment support or records management.
• Familiarity with electronic fingerprinting and background check processes.
• Experience in a government or regulatory environment.
• Demonstrated experience handling confidential information with accuracy.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: DMV Employment

Phone: (804) 367-0528

Email: employment@dmv.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.