Title: Accountant Senior - #W0393 (Division of Finance-Accounts Payable Unit)
State Role Title: Financial Services Spec II
Hiring Range: $74,000-$77,250 (salary commensurate w/exp.)
Pay Band: 5
Agency: Department of Social Services
Location: DSS HOME OFFICE
Agency Website: www.dss.virginia.gov
Recruitment Type: State Employee Only - E
Job Duties
At the Virginia Department of Social Services (VDSS), we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement. Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.
We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being. We are a $2 billion agency – one of the largest in the Commonwealth of Virginia – partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide. We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia’s most vulnerable citizens have easy access to the services and benefits available to them.
These are incredibly exciting times at VDSS! We are driving unprecedented, progressive organizational change to create platforms for industry-leading innovations with the goal of delivering the best possible outcomes for Virginians. Join our team, drive the change, and make a difference!
The Division of Finance (DOF) performs management and oversight of the annual budget and spending for VDSS. It provides guidance for the departments’ financial policies and ensures fiscal compliance with state and federal regulations. The Division of Finance is also responsible for processing financial transactions for VDSS and reporting the results of those transactions to local agencies, field offices, state and federal entities.
This position is critical to the agency and the Division of Finance’s General Accounting Section with major functionality in the Accounts Payable (AP) Unit. The AP Unit is responsible for the daily audit, review and processing of all Vendor Payments, Inter-Agency Vouchers (IAT), Petty Cash Vouchers, X-Batches and Revenue Refunds submitted to ensure compliance with Agency policies and procedures and Commonwealth Accounting Policies and Procedures Manual (CAPP). The Accountant Senior ensures the continuous timely flow of invoice and travel processing, providing continuous service to eliminate the bottle necking of invoice and travel processing. The position must adhere to GAAP, State and Federal policies and procedures.
The duties include independent oversight of the Disbursement Authorization Process, performing financial analysis while analyzing, compiling, and performing data management of signature changes for accurate payment approver, account code and communicating with a diverse population from executive management to staff. The position is responsible for auditing agency 765 travel vouchers, invoices and ATAs and creating administrative accounting transactions in Cardinal for the Office of Children Services, Agency 200, to include auditing and keying travel vouchers, invoices and ATAs, ensuring accuracy in coding, policy interpretation of travel/expenditures regulations and compliance to established internal controls. The Accountant Senior performs daily FAAS payment interface run, analyzing accounting entries that were created to determine accuracy of system processing, balance of funds and payment document agrees with working papers prior to submission to the Department of Accounts (DOA) in accordance with the Commonwealth Accounting Policies and Procedures Manual (CAPP). The position independently processes transactions to create monthly LASER invoices, interfaces into the agency’s internal system (FAAS), while resolving all system coding problems, and maintains Accounts Payable voucher log to include the entire scope of tracking financial transactions. The Accountant Senior provides direct support to the AP and General Accounting Managers and Controller in producing mandated reports and analyses.
Minimum Qualifications
• Demonstrated ability to apply Generally Accepted Accounting Principles.
• Demonstrated ability to analyze documents and apply federal, state, and internal policies, while determining and reporting outcomes.
• Extensive knowledge of Accounts Payable policies and procedures working in an automated work environment, meeting deadlines, prompt pay compliance
• Experienced in Accounts Payable/travel processing and with financial applications.
• Experience in auditing.
• Demonstrated working knowledge of fund accounting, including governmental State fund accounting
• Demonstrated ability to apply basic accounting theory and principles.
• Experience with Microsoft Office applications, specifically Excel and Word.
• Experience with automated accounting/financial systems.
• Analytical skills researching, reconciling, and evaluating accounting documents and converting financial data into complex spreadsheets.
• Demonstrated ability to train individuals and/or groups of people.
• Excellent customer service skills include assisting customers and resolving problems in a fast-paced environment.
• Ability to communicate effectively and professionally, orally, and in writing with a wiith a diverse group of people.
• Ability to work independently and as a team.
• Ability to organize, plan and manage multiple tasks, prioritize workload and work under tight deadlines.
Additional Considerations
• Experience in Oracle Financials, PeopleSoft, or Cardinal.
• Experience working in an accounting and/or financial setting/environment.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.m. on the closing date listed. Multiple positions may be filled from recruitment. Each application is reviewed for documentation that shows the applicant meets the minimum and additional qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided. This website will provide confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position.
Please be advised that this position may be approved to work onsite for two days per week and work remotely for three days per week. This is not a 100% remote position.
VDSS values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply. Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.
Virginia Department of Social Services does not provide sponsorship.
The Virginia Department of Social Services is an Equal Opportunity Employer and encourages diversity within its workforce.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application or resume. Minorities, Individuals with disabilities, Veterans and people with National Service experience are encouraged to apply. For more information about our employment practices, please visit our “Vision, Mission and Strategic Plan”.
In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching – Employee Benefits.
If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the “Virginia Jobs” (RMS) employment site when you apply.
Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.
VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.
Selected candidate may be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Contact Information
Name: VDSS - Division of Human Resources
Phone: dssrecruitment@dss.virginia.gov
Email: dssrecruitment@dss.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.