Title: Fiscal Grants Manager
State Role Title: Financial Services Manager I
Hiring Range: $90,000.00-$110, 000.00
Pay Band: 5
Agency: Department of Fire Programs
Location: Henrico1
Agency Website: https://www.vdfp.virginia.gov/
Recruitment Type: General Public - G
Job Duties
About the Agency
The Virginia Department of Fire Programs serves the citizens of the Commonwealth by enhancing public safety through supplemental funding to local governments, education, and training to first responders, fire prevention and life safety education through community risk reduction and statewide fire code enforcement.
The objective of the Business Services Branch is to provide superior administrative support to the Agency, it’s employees, instructors, the Virginia Fire Services Board, it’s stakeholders and the Commonwealth of Virginia.
About the Position
The Fiscal Grants Manager oversees the agency’s budget and grant-making operations, managing all administrative functions for Virginia Department of Fire Programs (VDFP) funds. Working independently, the incumbent ensures strict compliance with policies, regulations, and financial requirements. This pivotal role directly impacts the financial resources, credibility, and strategic relationships of the Agency, the Virginia Fire Services Board (VFSB), and the Commonwealth.
Core Responsibilities:
• Formulate the agency’s annual operating budget.
• Partner with budget managers to ensure strict adherence to approved allocations.
• Design and implement policies and procedures for operating budgets and financial assistance programs.
• Direct daily grants unit operations, invoice billing, and bookstore operations.
• Oversee the administration of the newly established Cancer Screening grant.
• Provide personnel management, guidance, and training to the grants unit team.
• Serve as the primary communicator for agency budget and grants programs.
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This position is designated as essential personnel and may include a Virginia Emergency Support Team (VEST) assignment. Vest assignments include providing support during an emergency incident either within the Virginia Emergency Operations Center (VEOC) or in a field assignment. Maintaining 24/7/365 situational awareness throughout the state. The ability to serve as an Agency spokesperson if needed. Employees may be required to work during emergency situations, such as inclement weather and natural or man-made disasters/events as directed. This may require irregular work hours, work at locations other than the official duty station, and may also include duties other than those specified in the employee’s official Employee Work Profile/job description.
Minimum Qualifications
• Considerable experience and knowledge of state and/or federal grants management.
• Knowledge of advanced budgetary procedures and processes including budgetary and financial research, budget policy development, and long-range financial planning.
• Knowledge of government accounting principles, fund accounting, economics and statistical methods.
• Knowledge of government budgetary and fiscal policy and procedures including applicable sources of revenue for the departments.
• Knowledge of federal grant regulations, grant compliance requirements, recipient monitoring, and audit standards.
• Knowledge of internal control frameworks and risk management principles.
• Skill in leading complex budget development processes, fiscal data reviews and establishing budgetary controls and procedures.
• Experience entering financial data into digital spreadsheets, accounting software, financial systems and centralized databases.
• Skill in performing financial analyses including multi-year forecasting, scenario modeling, fund balance analysis, and financial sustainability assessments.
• Experience managing, leading, and motivating professional personnel.
• Experience demonstrating the ability to effectively interpret government policies, regulations, and guidance, and apply it to Agency activities; evaluate information from multiple sources and work effectively and cooperatively to align program strategy with new information.
• Excellent interpersonal, verbal, and written communication skills with all levels of staff, general public and public officials.
• Experience demonstrating program management and organizational skills including the ability to set objectives; plan and prioritize competing requests/tasks/projects; manage multiple projects; solve problems and make decision independently; and manage deadlines in a fast-paced environment.
• Considerable skills in the use of computers – Microsoft Office and associated software.
Additional Considerations
• Knowledge of the CAPP Manual, FASB and GASB.
• Considerable experience interacting, collaborating and building rapport with diverse constituencies such as the Virginia Fire Services Board; and the Agency’s stakeholder groups; Virginia’s fire services community and respective localities; and various state agencies (i.e. DPB, VDEM, etc).
• Considerable knowledge of government management and operations.
• Extensive experience in the fields of grants management or financial management.
• Possession of a valid driver’s license desired to drive to job related activities or have reliable transportation for job related travel.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Criminal History: Employment is contingent upon the successful completion of a criminal background check.
Other: A one-year probationary period is required of all newly hired or re-hired employees to the State. Occasional daytime travel required.
State applications will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.
State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover sheet. You may apply for this position at Home. Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please contact Ethel White at (804) 249-1992 for assistance.
VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY. Equal Opportunity Employer
Contact Information
Name: Taris Harmon
Phone: 804-292-6482
Email: taris.harmon@dhrm.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.