If you’re looking for an opportunity to be part of a highly collaborative and supportive Human Resources team, one that partners closely to achieve meaningful HR goals, this role may be the perfect fit. We are seeking an HR Coordinator who is eager to grow, contribute, and develop their HR expertise in a dynamic environment. If you’re ready to make an impact and grow your HR career, we’d love to welcome you to our team!

Title: HR Coordinator – AP011

State Role Title: Admin and Office Specialist III

Hiring Range: $47,000 - $53,000

Pay Band: 3

Agency: Department of General Services

Location: HR

Agency Website: dgs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of General Services (DGS) is a diverse, customer-focused agency dedicated to supporting state agencies, local governments, and the citizens of the Commonwealth. We deliver a wide range of essential services that keep Virginia’s operations running smoothly and efficiently. Our agency provides leadership and oversight in areas including laboratory testing, statewide procurement and contracting, building construction and engineering, facilities management, real estate services, fleet management, mail distribution, and surplus and warehouse operations.

We are seeking a motivated Human Resources Coordinator with a strong customer service and administrative background to join our team. In this role, you will gain experience across the full spectrum of human resource functions including recruitment support, onboarding, employment & transactions, and benefits & payroll support.

Job Duties include, but are not limited to:

• Provide administrative support for HR operations, including records management, customer service, and maintaining organized files and spreadsheets.
• Support recruitment activities by preparing materials, documenting interviews, conducting references, coordinating wage hiring, and assisting at job fairs.
• Support onboarding processes by handling background checks, I‑9 and e‑Verify compliance, and new employee orientation.
• Assist with payroll and benefits by entering HR system transactions, processing payroll documents, and helping with workers’ compensation.
• Coordinate the learning management system (LMS) functions including assign and track required training, and support employee recognition activities.

This position will be located in Richmond, Virginia and must report on-site.

We’ve got great benefits! 

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally, supplemental bus passes, ride share, or parking are available and DGS is a qualifying employer for the Public Service Loan Forgiveness Program.  

Minimum Qualifications

• Experience providing administrative and customer service support
• Experience maintaining records and files
• Experience using automated systems & extracting information from databases, including data reporting
• Knowledge of office administration, filing systems, data management, spreadsheet tracking, and document preparation.
• Proficient skill in use of MS Word, Excel, SharePoint, Outlook and Teams
• Skill in the use of office equipment and monitoring upkeep/performance
• Excellent oral and written communication skills with demonstrated professionalism
• Strong interpersonal and customer service skills for interacting with a diverse group of employees, managers, directors, and applicants
• Strong organization skills and attention to detail
• Excellent data entry skills and technical skills with the ability to compose, compile, and format reports
• Ability to understand and follow policies and procedures
• Ability to maintain confidentiality and handle sensitive HR information with discretion
• Ability to solve routine problems, identify discrepancies, and escalate complex issues appropriately
• Demonstrated ability to successfully work both independently and in a team environment
• Demonstrated ability to manage, prioritize, and complete multiple assignments accurately within established time frames

Visa sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. 

The selected candidate must also pass a fingerprinted-based criminal background check. 

Additional Considerations

• Experience with PageUp system
• Experience with Cardinal HCM system
• Knowledge of human resource laws, practices, policies & procedures

Special Instructions

The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application. 

Online applications should be submitted via jobs.virginia.gov. 

Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.  

You will be provided with confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this position may be closed at any time after September 18, 2026. Please refer to the “Your Application” page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.    

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization. 

The selected candidate must pass a fingerprint-based criminal background check. 

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights. 

The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.  

From July 1, 2026, through January 21, 2029, applicants who were terminated from a position of employment with the federal government on or after January 1, 2025 due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency may be eligible for HB494 Federal Employee Priority Consideration. Applicants seeking HB494 Federal Employee Priority Consideration must identify themselves within the state application process and provide supporting documentation, including a Standard Form 50 (SF-50), verifying their eligibility. 

Contact Information

Name: DGS Human Resources

Phone: 804-786-3910

Email: JOBS@dgs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.