Title: Local Records Archivist #00188

State Role Title: Library Specialist II

Hiring Range: Commensurate with experience up to $58,800

Pay Band: 4

Agency: The Library of Virginia

Location: The Library of Virginia

Agency Website: https://www.lva.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Local Records Archivist will lead the identification, preservation, and accessibility of Virginia’s local government records, particularly chancery and various other court records from the Circuit Courts. This position arranges and describes complex historical documents, develops and maintains electronic finding aids and descriptive records, and promotes public access through outreach and education. The role supports stewardship, research, and collaboration with government offices to preserve Virginia’s legal and civic history.

Minimum Qualifications

• Considerable knowledge of state and local history and legal processes.

• Considerable knowledge of standard archival conservation guidelines.

• Demonstrated knowledge of Microsoft Office Suite with emphasis on database management and the ability to learn new applications quickly.

• Demonstrated ability to analyze, arrange, and describe collections accurately.

• Demonstrated ability to effectively search for, evaluate, and use information.

• Demonstrated ability to communicate effectively, orally and in writing.

• Demonstrated commitment to archival outreach, professional development, and public engagement.

• Demonstrated ability to work effectively with diverse populations both internally and externally.

• Extensive knowledge of U.S. History, Library and Information Science or related field.

Additional Considerations

Considerable knowledge of Virginia state and local history and legal processes highly desirable.

Considerable experience with archival description standards such as MARC, EAD, and DACS is highly desirable.

Experience supporting access to historical records in a public service, legal, or government records setting is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number of the fax cover sheet. Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call 804-225-2131 for assistance.
State applications will only be accepted as submitted online by 11:55 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.
All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.

Equal Opportunity Employer

Contact Information

Name: Debbie Howe

Phone: (804) 292-6497

Email: Deborah.Howe@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.