Title: Financial Manager I
State Role Title: Financial Services Manager I
Hiring Range: $76,838 to $106,036
Pay Band: 5
Agency: Dept Behavioral Health/Develop
Location: Western State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/wsh/
Recruitment Type: General Public - G
Job Duties
Location: Western State Hospital
103 Valley Center Drive, Staunton, VA 24401.
Who We Are
Western State Hospital, part of the Virginia Department of Behavioral Health and Developmental Services (DBHDS), has been a leader in psychiatric treatment since 1828. WSH is a 302-bed Joint Commission/CMS-accredited psychiatric facility located in the scenic Shenandoah Valley. Just 30 minutes from vibrant university towns, our hospital serves adults with serious mental health needs and is nationally recognized for our Psychosocial Rehabilitation “Learning” programs.
WSH provides a modern clinical setting and a therapeutic environment for patients, supported by highly qualified staff. Employees also enjoy the beauty and tranquility of the Shenandoah Valley, with nearby cities such as Charlottesville and Harrisonburg offering dining, entertainment, and outdoor activities, making Staunton an attractive place to live and work.
Position Overview:
Western State Hospital is seeking a full time Financial Manager to be responsible for managing cashiering, special disbursement, accounts payable and general ledger functions for Western State Hospital (WSH) and the Commonwealth Center for Children and Adolescents (CCCA). This position will be also be responsible for scheduling workload, to ensure that financial payment and eVA procurement transactions are processed, approved, accurately recorded, and timely within guidelines as established by the CFO, State Comptroller, Agency Procurement and Surplus Property Manual and DBHDS Central office; assisting the CFO in developing and implementing fiscal policy and procedures; the
preparation of financial statements and ensures that financial transactions are recorded in compliance with governing regulations and fiscal statutory regulations; and providing direct supervision and assistance to supporting staff.
Key Responsibilities:
- Providing support and supervision to employees who are responsible for cash receipts, cash disbursements, small and recording of financial transactions for the hospital and state
- Ensuring the requirements of the performance planning and evaluation system are met, and evaluations are completed by established deadlines with proper documentation
- Ensuring performance issues are addressed and documented as they occur
- Ensuring financial transaction accuracy and completeness in Oracle and Cardinal on periodically basis throughout the month
- Reviewing CAPP manual for assigned areas of responsibilities and assist CFO in ensuring compliance with testing and evaluating internal controls as directed
- Reviewing Daily Cardinal Query Reports, GL journal Inquiry by Chart of Accounts, Vouchers and GL journals not posted, etc. and takes actions as necessary to record transaction as necessary
- Maintaining ARMICS Manual for cash receipting and cash disbursements; Coordinates Oracle upgrades, processing problems, testing, etc., for the hospital and region with Central office liaison
Benefits Include:
- Retirement with cash match
- Paid time off, sick time, family/personal time, and community service time
- Health, vison, and dental insurance
- Life insurance
Minimum Qualifications
- Graduation from a College or University with a business degree, or an equivalent combination of training or experience indicating the ability to perform the function of this position.
- Substantial experience in accounting often gained through Hospital, Government or Private Sector Accounting experience
- Supervisory experience at these levels and ability to supervise, train and direct the work of supporting staff and adapt to a changing environment.
- A high level of accounting knowledge and experience is required to handle the assortment of accounting tasks
- Significant experience in analyzing and processing data in automated accounting system
- Ability to identify variances; perform completeness checks; research and resolve exceptions; compile assemble financial data for reporting; work independently; and give appropriate feedback based on State, Federal and Hospital policy
- Proficient in using MS office products (Word, Excel, Access, Outlook, etc.)
Additional Considerations
- Experience with Commonwealth of Virginia statewide financial procedures and policies, Cardinal, DBHDS Oracle
- Focused experience in one or more of the following areas: accounts payable, revenue, accounts receivable, general ledger, inventory, patient funds
- Experience with accounting system implementations and upgrades or other data driven implementations such as timekeeping
- Professional licensure such as CPA, CGFM, CIA or audit experience is a plus.
- Bilingual
- Veteran or veteran spouse
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you clearly and specifically detail all relevant work experience; we will not make assumptions about your qualifications.
Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position.
Under Virginia Code §§ 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers, individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges.
Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at (540) 332-8300 during business hours (8:00 a.m. to 5:00 p.m.).
Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy.
Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We strongly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply to the state application and respond accordingly.
Contact Information
Name: Samantha Leep
Phone: 540-332-8306
Email: samantha.leep@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.