Title: Administrative Coordinator #01228

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $45,739 - $65,000 annually

Pay Band: 4

Agency: Virginia Department of Agriculture

Location: VDACS CENTRAL HEADQUARTERS

Agency Website: https://www.vdacs.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Agriculture and Consumer Services, is seeking a Division Administrative Coordinator to provide professional support to the Division of Animal and Food Industry Services (AFIS), including the State Veterinarian and Deputy Director, who are responsible for monitoring animal health and welfare and ensuring food safety statewide through the activities of five major program areas. These areas include agricultural laboratories, food safety & dairy inspection, meat inspection, animal welfare, and veterinary services. Duties include providing support and research to all of the program areas by assisting in the development, implementation, and interpretation of policies, regulations, and legislation; conducting research and preparing technical documents and reports; leading special projects for the division and related programs; providing routine administrative assistance; and interacting with a wide variety of customers both internal and external to the organization. Additionally, this position will supervise division administrative duties and staff. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth’s telework policy.

Minimum Qualifications

Comprehensive knowledge of current business and administrative procedures as related to those of an executive or regulatory office as well as of standard legislative and regulatory processes. Exceptional customer service skills and superior oral and written communication skills to include proper use of grammar, spelling and punctuation while independently composing letters, reports, and the formatting of regulations. Proficiency with the full MS Office Suite. The ability to handle sensitive and confidential information; to analyze, organize, prioritize, expedite and track workloads; to interact professionally with a variety of agency staff, government officials and the public; and to work in a fast paced and sometimes stressful environment while effectively handling multiple tasks. The proven ability to research and report on specific regulatory topics; interpret and apply policies and procedures; manage projects and administrative processes; and work independently while exercising sound judgment and decision-making. The selected applicant must be a team player and display effective leadership abilities. H.S. Diploma/GED required.

Additional Considerations

A combination of related education, training, and experience indicating possession of the preceding knowledge, skills, and abilities to include knowledge of animal welfare, agriculture, public administration, business administration, or a related field along with additional supplemental coursework. Current/recent work experience in an executive level administrative support position in a regulatory environment is desired. Formal supervisory experience preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Immigration Reform and Control Act requires that before we can legally employ an individual, we must verify both the identity and employment authorization of the individual. VDACS uses Form I-9 to satisfy this requirement. Form I-9, instructions, and the List of Acceptable Documents can be found at https://www.uscis.gov/i-9. VDACS does not offer sponsorship for employment purposes; therefore, the selected candidate will need to be able to provide acceptable documents in accordance with Form I-9 (use link above for more details). Additionally, VDACS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional assistance with this requirement, please contact hr.vdacs@vdacs.virginia.gov.

Final candidate must successfully complete a fingerprint-based criminal background check.

If you have been affected by DHRM Policy 1.30 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Contact Information

Name: Human Resources

Phone: 804-786-3531

Email: hr.vdacs@vdacs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.