Title: Procurement & Facilities Coordinator
State Role Title: Gen Admin Supv II/Coord II
Hiring Range: Negotiable to $90,000
Pay Band: 5
Agency: Department of Aviation
Location: FINANCIAL SERVICES
Agency Website: www.doav.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Virginia Department of Aviation is seeking a motivated, detail oriented professional to conduct agency-wide procurement, perform contract administration, and manage facilities operations. This position ensures compliance with state procurement laws while overseeing facility maintenance, construction projects, building security programs, and various administrative support functions.
Key responsibilities include:
• Conduct procurements and manage competitive solicitations (IFBs/RFPs).
• Serve as Contract Administrator; monitor vendor performance and resolve issues.
• Utilize the Small Purchase Charge Card (SPCC) for procurements.
• Oversee daily facility operations, repairs, inspections, and building systems.
• Manage construction projects, safety compliance, energy initiatives, and facility contracts.
• Lead security operations, employee access management, and COOP activities.
• Support fleet management, asset control, and surplus property disposal.
Minimum Qualifications
Knowledge
• Considerable knowledge of procurement principles, laws, regulations, and practices.
• Considerable knowledge of contract administration and vendor management.
• Working knowledge of VPPA, APSPM, and CPSM requirements.
• Knowledge of building systems, construction processes, safety codes, and facility operations.
Skills
• High-level proficiency with computers and procurement/records systems.
• Strong customer service, communication, and problem-solving skills.
Abilities
• Ability to conduct compliant procurements and manage complex procurement actions.
• Ability to develop IFBs, RFPs, and contractual documents.
• Ability to negotiate, monitor, and enforce vendor and contract performance.
• Ability to analyze procurement data and develop reports.
• Ability to manage multiple projects and meet deadlines.
• Ability to communicate effectively with engineers, architects, tradespeople, and staff.
Ability to lift up to 30 lbs.
Certifications Required
• Virginia Contracting Officer (VCO). REQUIRED
• Statement of Economic Interest required upon hire and annually.
Education & Experience
• High school diploma or equivalent required.
• Considerable experience in procurement and contract management involving construction, professional services, and non professional services.
• Familiarity with architecture, engineering, construction administration, and applicable building codes.
• Demonstrated experience using the eVA procurement system and its functionality
• Proficiency with Microsoft Office Suite
Additional Considerations
• Experience with Cardinal Financials.
• Experience in dispute resolution and facility management systems.
• Virginia Construction Contracting Officer (VCCO)
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Selected candidate(s) will need to complete the I-9 Form. DOAV participates in E-Verify.
Application Requirements: Applications and/or résumés for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 5:00 pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
Sponsorship will not be provided for this position now or in the future.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Applicants in need of accommodation during the application and/or interview process may contact DOAV at 804-774-4627 for assistance.
Minorities, individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT
Contact Information
Name: Amy Reese
Phone: 804-774-4627
Email: recruitment@doav.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.