Title: Part Time AOS III-HR Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $20.15 to $30.34

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Western State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/wsh/

Recruitment Type: General Public - G

Job Duties

90% Filing and records management. Filing employee paperwork and tracking annual performance evaluations. Sending out notifications of physician’s notes received and keying Workers Compensation Claims. Sending out employee communications via certified mail. Assists with Referral Bonus tracking and tracking of Collections Letters.

10% Other special projects requested by Human Resources. Provides backup coverage to Receptionist and HR Administrative Assistant. Provides administrative clerical support coverage to Employee Relations Manager and Benefits Analyst.

Minimum Qualifications

Working knowledge of principles and practices of HR administration and procedures and guidelines associated with processing personnel actions to include applicable Federal and State Laws. Demonstrated ability to work independently, with employees, and the general public, orally and in writing, and manage administrative details.

Additional Considerations

- Graduation from a college or university with course work in personnel administration or related field
- Extensive HR experience in a hospital or mental health environment
- Bilingual
- Veteran/veteran Spouse.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Sam Leep

Phone: 540-332-8306

Email: samantha.leep@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.