Title: POLICY MANAGEMENT COORDINATOR / POLICY & PLANNING SPECIALIST I
State Role Title: Policy Planning Spec I
Hiring Range: $56,831 - $78,426
Pay Band: 4
Agency: Dept Behavioral Health/Develop
Location: Eastern State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/esh/
Recruitment Type: General Public - G
Job Duties
The Policy Management Coordinator (PMC) works closely with the Chief Quality Officer and Risk Manager, along with facility leadership to initiate new policies and revise/update current policies that support Eastern State Hospital (ESH). The PMC provides technical support and staff training necessary to edit assigned policies within the ESH Policy Program. The PMC maintains all policy data and files on the Power DMS software and ESH SharePoint, as well as the historical archive files of all ESH Policies.
Responsibilities include:
Coordinates the development, evaluation, review, revision, and evaluation of all ESH policies and procedures with evidence-based practice research while incorporating applicable standards and regulations;
Serve as the policy management expert and technical support for all team members hospital wide; coordinate the development of policies and procedures with department leaders when necessary;
Reports to the Chief Quality Officer;
Updates Quality Assurance and Performance Improvement (QAPI) Committee, Environment of Care (EOC) Committee and all ESH departments as needed on policy issues.
Experience in business/software application management such as data analysis and reporting. Proficient in Windows-based operating software and systems that include MS Word, MS Excel, MS Access and MS PowerPoint;
Assist with program development and implementation to support hospital-wide initiatives;
Assures ongoing and up to date knowledge of accreditation and compliance standards;
Assists in enhancing existing business practices through internal audit and process improvement projects;
Provide detailed education and support on system-wide policy document management;
Oversees document control program, assures policies and forms are up to date. Provides oversight of electronic policy system, assuring alignment and coordination throughout the facility.
Minimum Qualifications
Experience coordinating, developing, revising, and maintaining policies and procedures in any work setting.
Experience utilizing policy document systems and software.
Additional Considerations
Experience with healthcare regulatory and accreditation standards The Joint Commission, Center (TJC) for Medicaid and Medicare (CMS), Occupational Safety & Health Administration (OSHA), and Health Insurance Portability Accountability Act (HIPAA).
Experience in a hospital or behavioral healthcare setting.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: EASTERN STATE HOSPITAL
Phone: 757-208-7717 / REFER TO PAGEUP FOR APPLICATION STATUS
Email: EMAIL APPLICATION MATERIAL NOT ACCEPTED
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.