Title: AOS III - Payroll Tech
State Role Title: Admin and Office Spec III
Hiring Range: $51,176 to $70,623
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location: Western State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/wsh/
Recruitment Type: General Public - G
Job Duties
Location: Western State Hospital
103 Valley Center Drive, Staunton, VA 24401.
Who We Are
Western State Hospital, part of the Virginia Department of Behavioral Health and Developmental Services (DBHDS), has been a leader in psychiatric treatment since 1828. WSH is a 302-bed Joint Commission/CMS-accredited psychiatric facility located in the scenic Shenandoah Valley. Just 30 minutes from vibrant university towns, our hospital serves adults with serious mental health needs and is nationally recognized for our Psychosocial Rehabilitation “Learning” programs.
WSH provides a modern clinical setting and a therapeutic environment for patients, supported by highly qualified staff. Employees also enjoy the beauty and tranquility of the Shenandoah Valley, with nearby cities such as Charlottesville and Harrisonburg offering dining, entertainment, and outdoor activities, making Staunton an attractive place to live and work.
Position Overview:
Western State Hospital is seeking a full time Payroll Tech to perform the preparations, calculations, and auditing required to ensure payroll information for all salaried and wage employees is processed in a timely and accurate manner; assuring the taxable income reported on W-2's is accurate and that timely adjustments are made when corrections are necessary; Responsible for keeping "open door" policy to assist management and/or employees in understanding policies and/or data; and ensuring successful communication with supervisors as well as all employees.
Key Responsibilities:
- Analyze and calculate non-routine payments to employees
- Investigate prior payments, prepare & adjust as needed
- Accurately processes VRS adjustments in Cardinal
- Research errors and makes corrections before final pay
- Calculates adjustments necessary to certify payroll & documents differences
- Maintains payroll documents and employee files as set forth in the record retention schedule
- Assist employees and co-workers with inquiries regarding payroll information
Benefits Include:
- Retirement with cash match
- Paid time off, sick time, family/personal time, and community service time
- Health, vison, and dental insurance
- Life insurance
Minimum Qualifications
- Experience and working knowledge of basic accounting principles and of general office procedures
- Ability to perform meticulous data entry and auditing, ensuring financial records are error free
- Must be able to utilize on-line systems, LANs, networks, timekeeping software, and software packages such as MS Word and Excel in performance of duties
- Competent in analysis of fiscal transactions and performance of detailed mathematical calculations
- Ability to work under pressure and interpret policies and regulations, especially those established by FLSA and state guidelines
- Ability to maintain an uncompromising standard of quality and accuracy even when managing tight deadlines or a high volume of work
Additional Considerations
- Associates or Bachelor's degree preferred with related studies in accounting and/or financial systems or a HS diploma or equivalent with a combination of demonstrated experience to perform the essential functions of the position
- Extensive experience and working knowledge of accounting principles and/or payroll principles
- Bilingual
- Veteran or veteran spouse
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you clearly and specifically detail all relevant work experience; we will not make assumptions about your qualifications.
Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position.
Under Virginia Code §§ 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers, individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges.
Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at (540) 332-8300 during business hours (8:00 a.m. to 5:00 p.m.).
Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy.
Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We strongly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply to the state application and respond accordingly.
Contact Information
Name: Samantha Leep
Phone: 540-332-8306
Email: samantha.leep@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.