Title: IT & Procurement Project Coordinator
State Role Title: Gen Admin Supv II/Coord II
Hiring Range: $35/hr - $44/hr (Commensurate with Experience)
Pay Band: 5
Agency: Richard Bland College
Location: Richard Bland College
Agency Website: www.rbc.edu
Recruitment Type: General Public - G
Job Duties
Richard Bland College (RBC) is a two-year, residential, liberal arts transfer institution that focuses on preparing students for transfer to highly ranked colleges and universities. The College is a hidden gem located outside the Tri-Cities region—and its rural setting featuring 750+ acres of wetlands, bucolic forest, and the state’s oldest and largest pecan grove.
Richard Bland College is seeking an experienced Project Coordinator to assist the College in achieving Tier 2 operational authority in both Information Technology (IT) and Procurement. RBC is the only college in Virginia designated as a Tier 1 institution of higher education. The college is seeking Tier 2 operational authority as part of a larger strategy. This strategy includes having more flexibility over the management policies of key areas of college operations and will allow RBC to serve their students, families, and the commonwealth in a more efficient manner.
Job Specifications:
The Project Coordinator will:
• Be conversant with the Virginia Acts of Assembly- 2008 Session, Chapter 824 and be able to interpret and track the timelines in this legislation. Collaborate with the project team on this legislation.
• Be knowledgeable with all documentation related to Tier 2 operational authority as provided by RBC.
• Build on the project team’s strategic vision in implementing Tier 2.
• Schedule meetings and develop agendas for meetings and assign tasks with deadlines. Keep work on schedule.
• Collaborate and coordinate with the project team and schedule meetings for every other week.
• Help and leverage a network of professionals, expertise, and resources to support RBC in achieving Tier 2 operational authority in IT and procurement.
• Lead both in-person and virtual bi-weekly team meetings to discuss progress and maximize productivity; most meetings can be virtual with some in-person meetings as determined by the project team.
• Coordinate all activities and details of Tier 2 work.
• Conduct research and resources to inform project team of the latest developments in achieving Tier 2.
• Prioritize and ensure the project team is completing tasks in a timely manner and according to deadlines.
• Coordinate calls or other resources in collaboration with other partners.
• Ensure the implementation of all IT and procurement work that will assist and support Tier 2 status.
• Collaborate with RBC staff and college communications and marketing staff to provide informational materials for the RBC Board of Visitors Committee, and other key stakeholders on the progress and initiatives of Tier 2.
• Use an enterprise project management tool to track team progress, deadlines, budget, milestones, and other project related activities.
• Write progress reports for the President, Cabinet, and BOV. Prepare presentations for the Tier 2 team.
• Record meeting notes.
Reporting Structure:
• Reports to the Director of IT and Information Security Officer
Specific Deliverables to the Director of IT and Information Security Officer:
• Bi-weekly updates (informal)
• Project Status, Issues and Risk matrix (updated monthly with formal update)
• Formal Monthly updates on Progress to Tier 2 (written report)
Minimum Qualifications
• Be knowledgeable of applicable SCHEV guidance and the 2005 Performance Restructuring Act.
• Be knowledgeable of applicable VA Codes (Title 23 Chapter 10) regarding Higher Education Tier requirements.
• Experience and knowledge of project management and/or project coordination principles.
• Demonstrated ability in leading strategic direction and project plan development.
• Ability to understand or learn basic IT and auditing concepts such as the Virginia Auditor of Public Accounts audits, cybersecurity policies, the Virginia Information Technologies Agency (VITA) COV (Commonwealth of Virginia) RAMP (Risk Authorization and Management Program) process, and Virginia IT procurement laws, processes, and procedures.
• Experience and knowledge of using project management tools to track project goals, objectives, milestones.
• Ability to communicate consistently and clearly with the project team and other stakeholders.
• Ability to facilitate and lead a college IT, business, and procurement project team dedicated to achieving Tier 2 status.
• Demonstrated ability to focus on the big picture while overseeing and identifying the details of a major initiative.
• Must be reliable and consistent in communication with the project team. Must be able to respond to project team and other stakeholder issues within 48 hours (about 2 days) or less.
Additional Considerations
• Knowledge and understanding of higher education institutions’ operations.
• Knowledge of Virginia state government operations, authority, and legislation as it pertains to the Virginia Acts of Assembly-2008 Session, Chapter 824, and the Code of Virginia § 23.1-1003 Memoranda of Understanding.
• Project Management Professional certification.
• Knowledge and understanding of the Virginia Information Technologies Agency (VITA).
• Knowledge and understanding of the Virginia Higher Education Tier 2 process, legislation, and documents and evidence needed for Tier 2.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
RICHARD BLAND COLLEGE IS AN AA/EEO EMPLOYER – Richard Bland College of William & Mary is an equal opportunity institution providing educational and employment opportunities, programs, services, and activities. In keeping with this policy, the College does not discriminate and makes no distinction in the admission of students, nor in any other of its official activities, based on race, color, national origin (ancestry), religion (creed), age, military service or veteran status, marital status, parental status, political affiliation, sex (including pregnancy and gender identity or expression), sexual orientation, family medical history or genetic information, disability, any other status protected by law, or any other non-merit based factors. The college also prohibits sexual misconduct including sexual violence or harassment. All standards and policies governing college employment and student employment, recruitment, admissions, financial aid, and support programs are applied accordingly.
In compliance with the Americans with Disabilities act (ADA), RBC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
BACKGROUND INVESTIGATIONS: Final candidates are subject to a background investigation. The investigation may include: local agency checks; criminal record check; driving record; employment verification; verification of education; and other checks requested by the hiring authority related to the position.
LAYOFF POLICY: If you are a classified employee and have been affected by DHRM Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must attach a copy of the card with your application prior to the job posting closing date.
ELECTRONIC APPLICATIONS ONLY: A fully completed state application or résumé must be submitted for this position electronically through this website. Unfortunately, RBC cannot accept mailed, emailed, faxed, or hand delivered applications and résumés. This website will provide a confirmation of receipt when the application is submitted for consideration. You have not completed the process until you receive a confirmation number.
ANNUAL FIRE AND SECURITY NOTIFICATION: The Annual Fire and Security Report(s) include campus security information, campus fire statistics, safety procedures, and provides statistics for criminal and disciplinary offenses. The report(s) are provided annually in compliance with the Clery Act and the Higher Education Opportunity Act (HEOA). Richard Bland College of William & Mary Annual Safety and Security report and the Annual Fire Safety report is available at: https://www.rbc.edu/wp-content/uploads/2023/09/2023-Annual-Campus-Security-and-Fire-Safety-Report.pdf. A hard copy of the Annual Security and Fire Safety reports and/or a copy of the Criminal Incident and Fire Incident Logs are maintained at the Department of Campus Safety & Police and will be provided upon request.
APPLICATION INSTRUCTIONS: For full-time teaching faculty positions and adjunct faculty (part-time teaching faculty), applicants must submit a cover letter specifying their interested teaching discipline and statement of teaching philosophy, their schedule availability, résumé/curriculum vitaé , all unofficial transcripts, and a list of three (3) professional references. Please note: official transcripts are required on the first day of employment for all teaching faculty positions at RBC.
For administrative and professional faculty positions the cover letter, résumé, all unofficial transcripts and a list of three (3) professional references are required. Official transcripts are also required on the first day of employment for administrative and professional faculty positions at RBC.
IN COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUNITY LAWS: Employees or prospective employees who believe they have witnessed or experienced discriminatory conditions or discriminatory acts related to RBC employment practices or inaccessible conditions should present their concerns to:
Chief Business Officer
Richard Bland College of William & Mary
Physical Address: Pecan Hall, Second Floor, 11301 Johnson Road, South Prince George, VA 23805
Telephone: (804)862-6100, extension 6208
Email: ssokol@rbc.edu | 804-862-6100, extension 8603
IN COMPLIANCE WITH TITLE IX: Employees, prospective employees, student workers, or prospective student workers who believe they have witnessed or experienced discriminatory conditions or discriminatory acts related to RBC employment practices or inaccessible conditions that are inclusive of sexual misconduct, sexual violence, sexual harassment should present their concerns to either of the following:
Title IX Coordinator
Director of Dual Enrollment and High School Programs
Richard Bland College of William & Mary
Physical Address: Pecan Hall, Second Floor 11301 Johnson Road, South Prince George, VA 23805
titleix@rbc.edu | 804-862-6100, extension 6242
Or,
Department of Education
Office of Civil Rights
400 Maryland Avenue, S.W.
Washington, DC 20202-1100
www.ed.gov
Contact Information
Name: Richard Bland College - Office of Human Resources
Phone: 8048626100
Email: rbchr@rbc.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Contact Information
Name: Richard Bland College - Office of Human Resources
Phone: 8048626100
Email: rbchr@rbc.edu
Contact Information
Name: Richard Bland College - Office of Human Resources
Phone: 8048626100
Email: rbchr@rbc.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.