Title: Program Specialist Senior - Location & Design
State Role Title: Prog Admin Specialist III
Hiring Range: $83,124 - $135,077
Agency: VA Dept of Transportation
Location: Bristol District Office
Agency Website: https://www.vdot.virginia.gov/
Recruitment Type: General Public - G
Job Duties
VDOT's Bristol District is seeking a highly qualified Program Specialist Senior for their Location & Design Division.
The purpose of this position is to plan, organize, monitor, and direct all work activities and resources necessary for the successful completion of assigned projects. You will provide oversight of project development, scheduling, estimating, funding, and federal obligations for a wide variety of projects related to highways, structures, drainage, and the environment.
Core Responsibilities:
Project Development – Perform quality checks on assigned projects to ensure compliance with current requirements mandated by local, state, and federal agencies. Review the work of others for quality and direct revisions as needed. Analyze design-related problems and take appropriate action for resolution.
Project Management and Communication – Advise Project Managers and District/CO Project Sponsors on significant issues affecting project milestones, budget objectives, and the impact of project team performance. Establish and maintain communication with team members to share vital information. Schedule and coordinate project team meetings and milestone reviews. Report overall project progress. Respond to technical inquiries from the public, government agencies, stakeholders, and other special interest groups. Establish and maintain project files. Develop, maintain, and utilize schedules software to plan, track, and manage project success.
Project Administration – Confer with District managers to determine the availability of agency resources and requirements for support. Assist in determining project teams, including preliminary engineering and construction staff, programming and funding staff, government officials, FHWA representatives, project stakeholders, and other interested parties. Provide input on the development of technical aspects of the Project Management Plan outlining the delivery of projects. Assist with the development of fee proposals, the negotiation of consultant contracts, and the final procurement of consultant services.
Project Controls – Apply project management principles to support the technical aspects of the programmed scope, schedule, and budget objectives of assigned projects. Utilize project management processes of initiating, planning, controlling, executing, and closing throughout the design and future construction of assigned projects. Develop and maintain up-to-date work plans and schedules. Determine the causes of technical schedule delays or problems, recommend solutions, and implement corrective measures. Assist in monitoring, documenting, and verifying technical aspects of scope changes. Develop and implement budget and schedule controls to manage the project budget and deliver project tasks.
If you are driven to be part of a team that impacts the design and safety of Virginia’s traveling public, apply today!
Minimum Qualifications
• Skill in the use of computers and software applications.
• Knowledge of complex highway design and project management.
• Ability to interpret contracts, special provisions and specifications.
• Experience applying federal, state, local transportation rules, regulations and policies with the ability to determine applications.
• Knowledge of roadway design criteria, construction methods, standards, specifications and materials.
• Ability to communicate effectively orally and in writing with diverse audiences to include making presentations and conducting meetings.
• Knowledge of transportation project development, integration to include regulatory, finance, legal constraints related to compliance with standards, specifications, policies and procedures.
• Ability to supervise staff, programs and budgets.
• Skill in building networks, relationships with employees, field personnel, contractors, FHWA representatives and public officials.
Additional Considerations
• A combination of training, experience, or education in Construction Engineering, Civil Engineering or related field desired.
• Project management (PMP) certification and/or Professional Engineer (PE) license.
• Experience managing complex design projects in the transportation industry.
Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
You will be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
Multiple positions may be filled from this recruitment within 90 days of the closing date.
In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.virginiadot.org/about/missionandvalues.asp to review them and; if in agreement, we welcome you to apply.
Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp
Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth’s telework policy.
Contact Information
Name: Jessica Meyer
Phone: 276-213-1791
Email: jessica.meyer@vdot.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.