Title: Senior Accounts Payable Clerk
Employee Classification: Clerical & Support Staff
Institution: Northeast State Community College
Department: Accounting Services/Accounts Payable
Salary: $34,091-$37,842 dependent on education and experience
Job Summary
The Senior Accounts Payable Clerk reports to the Director of Accounting Services. The Clerk is responsible for providing timely payment to vendors and employees for both Northeast State Community College and Northeast State Foundation in accordance with Northeast State policies. This position is also responsible for maintaining 1099 information for eligible vendors and sending 1099s in accordance with IRS regulations. The Clerk performs monthly allocations and reconciliations.
Job Duties
• Enter invoices into Banner after reviewing for accuracy and compliance with purchase orders and contract terms.
• Process various payment types, including but not limited to:
o Vendor invoices upon approval o NeSCC Foundation payments
o Payroll monthly liabilities
o Unemployment payments from Human Resources
o Employee awards, tuition benefits, and employee reimbursements upon approval
o Student stipends and faculty dual contracts to other educational institutions
• Contact vendors or purchasing regarding incorrect shipments, incorrect prices & outstanding back orders
• Review vendors for potential ACH payment eligibility
• Perform monthly reconciliations to determine accuracy within account codes
• Perform monthly 1099 reconciliations and send 1099s to eligible vendors yearly in accordance with IRS regulations
• Process B Notices when received from the IRS
• Allocate monthly expenditures for printshop, meter mail and FedEx
• Complete all entries and reports for fiscal year end including accrual of year end invoices
• Complete other assignments as directed by supervision.
Minimum Qualifications
• Associate degree in accounting, business or related field from an accredited institution
• One year of experience in an accounting or finance department
Preferred Qualifications
• Bachelor’s degree from an accredited institution
• Knowledge of accounts payable procedures; fund accounting principles and their applications; auditing standards and procedures
• Experience with Banner Finance
• Accounts Payable professional certification
• Conversational ability or fluency in a second language
Knowledge, Skills, and Abilities
• Technology Skills: MS Office Suite; videoconferencing software; digital records management systems; general operating systems and data information systems
For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or HRstaffing@northeaststate.edu.
Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.