Job Title: Administrative Assistant

Job Grade: 114

Institution: Walters State Community College

Campus Location: Morristown Campus (Employees are assigned to a “home” location but may occasionally or regularly be required to work at other WSCC locations.)

Job Purpose: The purpose of this position is to provide a wide range of skills for the Campus Police Department that serves all five campuses of Walters State Community College.

Essential Job Functions:

• Provides customer service for the Campus Police office. Answers calls immediately and determines the level of service needed before referring to an officer in the department.
• Prepares and processes routine correspondence, budget adjustments, purchase orders, travel, and other documents.
• Maintains department master task list and calendars with appointments, project timelines, and critical due dates. Assists the Chief with TIBRS and Clery Act data collection.
• Assists in the ongoing key audit and accountability of campus police equipment.
• Assists in maintaining the campus emergency texting system.
• Creates documents for the Chief to be distributed among department and campus.
• Revises and maintains internal and external office forms to include campus maps, catalog revisions, and suggested communications to students.
• May perform other duties as required.

Required Qualifications:

• An associate’s degree is required.
  
• Excellent communication skills, advanced computer skills, and organizational skills.
  
• The ability to use common office equipment such as a PC, telephone, copier, and printer.
  

Preferred Qualifications:

• Five years of career experience in a related position. Educational and/or police department.

Behavioral Core Competencies:

• Works effectively as team member to achieve goals and objectives.
  
• Shares information readily with others and listens effectively, showing openness to new ideas
  
• Treats team members with dignity and trust and shows respect for others’ race, nationality, gender, age, background, perspectives, experience and style.
  
• Displays a high degree of personal effectiveness; pursues objectives with consistent determination. Willing and prepared to accept personal responsibility for actions, both positive and negative.
  
• Treats team members with respect. Willingly responds to requests for assistance from team members.
  
• Respects the College’s rich heritage and historical achievements by embracing important changes that advance the College’s mission while honoring the past.
  
• Exercises discretion and forethought in the efficient utilization of organizational resources, showing respect for the organization’s generous benefactors and supporters.
  

Leadership & Supervisory: The employee in this position performs most tasks without the consultation of others. Resources, guidelines, or a supervisor is available for consultation as needed. Work is checked largely towards the completion of objectives.

Environment & Working Conditions: Duties are performed in a typical office environment that is clean, well lit, quiet, and temperature controlled.

Physical Demands (including requirements for travel or working nights/weekends/holidays):

• Requires ongoing verbal communication via telephone and in person.
• Sits for long periods of time working at a computer and using a mouse and keyboard.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this job.

REQ#501294

Posting Closes: Wednesday, July 30, 2025