Financial Support Associate (Partially Grant Funded Position)

The Tennessee College of Applied Technology Athens is accepting applications for an Finance Support Associate. This is a full-time, partially grant-funded position designed to support health science program expansion and student accounts as outlined by the grant objectives and support the financial services of the college.                               

 The Finance Support Associate will work to support health science students through student accounts, and the distribution of completion grants in accordance with THEC and grant policies.  This role also includes supporting finance activities provided by the college. 

Salary Range:       This is a full-time, non-exempt position. Salary is commensurate with qualifications, education, and experience according to established TBR salary guidelines. Salary range: $34,939-$43,673.

MINIMUM REQUIREMENTS:

• Associate degree in Accounting/Business/Finance
• Minimum of 3 years’ experience in a finance office environment, preferably in an accounting field, including experience with maintaining or reviewing financial records and reconciling accounts.
• Excellent understanding of accounting concepts for accounts payable, accounts receivable, purchasing, financial reporting, contracts, etc.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in business, accounting or related field.
• Prior government accounting or higher education experience.
• Banner experience preferred.

 GENERAL JOB DUTIES:

• Disseminate grant funds to student’s accounts.
• Ensure the award of Completion Grants process aligns with THEC guidelines.
• Ensure proper documentation is maintained for the payment of Completion Grants.
• Obtain paperwork to set up childcare and housing vendors.
• Pay childcare and housing vendors per the Completion Grant guidlelines.
• Maintain accurate records for grant reports.
• Perform Accounts Receivable transactions for the college.
• Monitor/screen invoices and forward to Accounts Payable clerk.
• Create third-party contracts in Banner for students sponsored by agencies and corresponding invoices.
• Prepare and submit student refunds through Banner.
• Monitor/maintain student receivables.
• Maintain strict confidentiality as it relates to the financial information, employee information, student records, student financial aid, state and federal reports and any other information generated for the Business Office and the Tennessee College of Applied Technology Athens.
• Reconcile daily receipts, prepare bank deposits for the campus, and upload journal entries into Banner system to identify daily receipts.
• Assist the Finance and HR Coordinator with various analyses, reports, and duties.
• Reconcile and track monthly bookstore commission earnings.
• Close all cashier sessions daily for applicable staff.
• Communicate with students with professionalism and confidentiality regarding account balances per TBR policy.
• Maintain accurate and organized records of all A/R transactions.
• Ensure compliance with FERPA, internal policies, and financial reporting standards.
• Maintain accurate records of student accounts and perform regular aging analysis.
• Collections of outstanding student debts.
• Local and some overnight travel as required to complete duties/training.
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Must show evidence of good character, organizational skills, and mature attitude.
• Thorough knowledge and demonstrated experience using multiple business software applications including Adobe, Word, Excel, and other MS Office applications. 
• Ability to organize and prioritize multiple projects at once with minimal direct supervision.
• Ability and willingness to maintain confidentiality.
• Ability and willingness to work independently and as part of a team in a fast-paced office environment.
• Ability to read and interpret policies, regulations, and manuals.
• Ability to tactfully and effectively communicate with the public, employees, and students at all levels.
• Demonstrated ability to consistently meet deadlines and submit accurate reports with close attention to details.
• Demonstrated experience of time management and organizational skills.
• Logical problem-solving skills for researching and reconciling accounts.
• Knowledge of generally accepted accounting principles and their application, and an understanding of applicable Federal and State laws.
• Good math skills and attention to detail.
• Ability to concentrate/focus for long periods.

WORKING CONDITIONS:

• Walking, bending, sitting, and squatting in order to operate campus equipment.
• Able to use body members (arms, hands, fingers), tools, or special devices to work, move, guide, or place objects.
• Communicating for brief periods.
• Sitting at a computer for extended periods to enter data.
• Requires concentrated mental and visual attention, i.e., see at close range.
• Operating a motor vehicle to travel within the college service area and in other areas as needed.
• Lifting at least 20 lbs.

In order to be considered for the position, the following items must be uploaded:

• Resume
• Cover letter
• Unofficial transcripts

BACKGROUND CHECK REQUIREMENT:

Employment is contingent upon the successful completion of a background check. This may include verification of employment history, education, criminal records, and other relevant factors in accordance with institutional policy and applicable laws.