Title: Financial Support Associate 5 / Accounts Receivable-Accounts Payable

Employee Classification: Non-Exempt, Clerical Support Staff

Institution: TCAT-Jacksboro

Department: Financial Administration

Campus Location: TCAT Jacksboro

Job Summary

The Tennessee College of Applied Technology – Jacksboro is now accepting applications for the full-time position of Financial Support Associate. The primary responsibilities are focused on providing business office functions.

General Duties:
1. Accounts Receivables
• Serve as campus cashier and write receipts for monies received.
• Balance petty cash, prepare deposits and review summary reports for Operational Account.
• Prepare accounting entries related to the intake of funds.
• Post all charges for tuition, fees, books, and supplies to student accounts each term utilizing Banner and collect unpaid balances.
• Post all payments to student accounts utilizing Banner.
• Verify and balance student accounts.
• Handle state employee fee waivers and discounts.
• Invoice third party for payment of student accounts.
• Process student refunds.
• Follow TBR policy and approved procedures to collect overdue student accounts.
• Responsible for the collection of returned checks.
• Prepare 1098T forms for students paying cash for tuition.
• Work with financial aid counselor to reconcile general ledger and Pell processing and reconcile both with TBR Accountant.
• Receipt monies for work orders for each instructor/program.
• Maintain cost sheets for each academic program and make available for student distribution.
• Compute and prepare quarterly sales tax report.
• WIOA reporting.
• Other duties assigned by the President or Vice President.

2. Bookstore
• Place book orders when inventory falls below minimum, verify book orders when received, and price books for resale.

3. Accounts Payable
• Prepare requisitions and departmental purchase orders for supplies and equipment.
• Reconciliation of purchasing cards, credit card statements and bank accounts.
• Prepare purchase authorization and confirmation of deliveries with proper invoices attached for items purchased.
• Maintain accounting files and correspondence.
• Prepare A/R and A/P reports as requested to TBR.
• Monitor revenues and expenses in the Banner system throughout the year.
• Prepare monthly as well as year-end reconciliation of all agency accounts.
• Process year-end reconciliation for bank account confirmations, vendor list, and reconciliation list.
• Other duties assigned by the President or Vice President.

Physical Demands/Working Conditions: The tasks require working at a computer station for long periods with frequent movement within the department. Work is performed in an office, which is an environmentally controlled area.

APPLICATION SUBMISSION & REVIEW:  Résumé with completed TCAT Jacksboro’s employment application required.  Review of résumés with completed TCAT employment applications will begin immediately and continue until position is filled.  An offer of employment is contingent upon a successful background check.

EMPLOYMENT DOCUMENTS:  Current federal law requires identification and eligibility verification prior to employment.  Only U.S. citizens and aliens authorized to work in the United States may be employed.

Salary: Commensurate with education and experience and according to salary guidelines established by the Tennessee Board of Regents. Salary grade 6 range $34,939 to $43,673 midpoint.

The Tennessee College of Applied Technology-Jacksboro does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Jada Stanley, Vice President, 265 Elkins Rd., P.O. Box 419, Jacksboro, TN 37757, (423) 566-9629, jada.stanley@tcatjacksboro.edu.