Tennessee College of Applied Technology Nashville

POSITION ANNOUCEMENT ADMINISTRATIVE SUPPORT ASSOCIATE 7

Job Description and Specifications

Title: Administrative Support Associate 7

Classification: Non-Exempt

Direct Supervision received from: Vice President of Finance and Human Resources

Functional Supervision received from: TCAT President

Office Location(s): 100 White Bridge Pike: Nashville, TN 37209

Hours: 7:00-5:30 Monday -Wednesday and 7:00 – 5:00Thursday with Friday’s off.

FUNCTION OF THE JOB:

The Administrative Support Associate 7 is responsible for human resources transactions for all Tennessee College of Applied Technology – Nashville campuses. This position also serves as the human resources representative to TBR.

MINIMUM ACCEPPTABLE QUALIFICATIONS:

• Associate degree preferred. A comparable combination of education and related post-secondary employment experience may be considered.
• Minimum of five (5) years of work experience in business or industry with a general knowledge of word processing, bookkeeping, accounting, and human resources.
• Knowledge of computer and online record systems.
• Ability to tactfully communicate with employees and public at all levels while maintaining a high level of confidentiality.
• Ability to design and maintain record keeping systems.
• Ability to read and interpret policy manuals.
• Knowledge of modern office practices and procedures.
• Knowledge of principles and practices of accounting and budgeting.
• Ability to express ideas clearly, concisely, and convincingly.
• Ability to prepare written procedures.
• Ability to establish and maintain an effective working relationship with other employees.
• Ability to prepare and monitor budget development and monetary controls.
  • Responsible for new hire posting. Coordinate hiring: screening applicants, coordinate hiring committee selection, schedule interviews, etc.
  • Process payroll and benefits for employees on all TCAT Nashville campuses.
  • Prepare employment contracts for all personnel.
  • Coordinate and monitor new hire orientation and onboarding.
  • Maintain all staff personnel files, ensuring compliance of security standards and applicable laws/regulations.
  • Maintain Professional Development files on current employees.
  • Establish, maintain and ensure appropriate records for hiring procedures as required by EEO, ADA.
  • Process background screening and reference check on final applicants.
  • Maintain service award/longevity award files; schedule awards.
  • Communicate with all levels of institutional departments, interacting with faculty, staff, and TBR to obtain or provide information.
  • Prepare required human resources reports for the Tennessee Board of Regents and outside agencies.
  • Process leave requests/reconciliations, compensatory time, and timesheet approvals in TBR Portal.
  • Submit new hire information to Service Center for TBR Portal access and leave report/timesheet functionality.
  • Enter new hire information into Edison for benefits enrollment.
  • Monitor worker’s compensation and unemployment claims.
  • Maintain employee handbook.
  • Process FMLA and employee accommodations requests and maintain documentation.
  • Coordinate annual faculty promotion review with President.
  • Coordinate annual evaluation process.
  • Monitor compliance with state and federal guidelines; maintain proper documentation and employee files; prepare for state and federal audits.
  • Travel to off-campus locations, when needed, for employee assistance.
  • Conduct employee exit processes.
  • Maintain OSHA 300 Report
  • Maintain Campus Safety Report.
  • Maintain Microsoft Campus Calendar.
  • Serve as college Records Coordinator. Prepare annual Records Holding Report; maintain, prepare and submit certificates of destruction; disseminate information on state records disposal guidelines.
  • Work with Vice President of Finance and Human Resources to prepare proposed, revised and estimate personnel budgets.
  • Other duties as assigned by supervisor and/or college administration.