POSITION ANNOUNCEMENT FINANCE SUPPORT ASSOCIATE 5

Job Description and Specifications

Title: Finance Support Associate 5

Classification: Non-Exempt

Direct Supervision and received from:  Vice President of Finance and Human Resources

Functional Supervision Received from:  TCAT President

Office Location(s): 100 White Bridge Pike: Nashville, TN 37209

Hours: Monday – Wednesday 7AM – 5:30 PM and Thursday 7 AM – 5 PM

ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES
Perform job duties from the assigned campus or work location.

Bookstore

• Managing inventory effectively and collaborating with faculty with their needs and vendor representatives to ensure the timely availability of educational materials.
• Ordering all books and supplies through the purchasing system.
• Maintaining accurate stock levels, conducting regular inventory audits, and facilitating orders to meet the needs of students and faculty.
• Assist students and staff with inquiries, provide guidance on book selections, and ensure a positive shopping experience.
• Assisting students with bookstore sales.
• Working with Follett Bookstore for processing and managing off campus bookstore sales.
• Analyze procurement documents for accessibility compliance requirements related to digital content purchases. Coordinate vendor compliance documentation: VPAT, Conformance and Remediation Form, WCAG Checklist, etc.
• Maintain the bookstore inventory report and submit yearly the bookstore inventory to Tennessee Board of Regents.
• Manages and submits all the bookstore sales tax documentations for payment.
• Assist Student Services with orientation to provide information to students regarding bookstore sales.
• Maintains book cost sales report.
• Occasional travel may be required to off campus locations and/or events.

Receiving

• Receives all purchase orders in Jaggaer and submits any invoices needed for payment.
• Assist in all package delivery.
• Maintain all information regarding utilities, storm water, and phone usage invoices and provide reports needed for reporting.
• Receives all capital projects, supplies and equipment items and submits documents.
• Process several reports on procurement purchases to Tennessee Board of Regents.
• Processes all change order requests.
• Processes and manages all year end closing and open encumbrance reports.
• Works closely with TBR to enter transactions in Jaggaer.
• Perform other duties as assigned.

MINIMUM REQUIREMENTS

• Associate degree and a minimum of 2 years receiving, purchasing, and/or office environment experience OR a high school/GED equivalent and a minimum of 4 years of receiving and/or office experience OR a comparable combination of education and experience.
• Demonstrated ability to consistently meet deadlines and submit accurate reports with close attention to details.
• Demonstrated experience of time management and organizational skills.
• Ability and willingness to work independently and as part of a team in a fast-paced office environment.
• Ability to organize and prioritize multiple projects at once with minimal direct supervision.
• Ability to read and interpret policies, regulations, and manuals.
• Ability to maintain record-keeping systems.

PREFERRED QUALIFICATIONS

• Working knowledge of Banner and Jaggaer electronic purchasing system.
• Prior experience working in higher education.
• Experience using Microsoft Excel and Access.
• Ability to communicate clearly, accurately, and concisely, both verbally and in writing, with high attention to detail. Excellent customer service skills. Ability to learn and follow the Tennessee College of Applied Technology Nashville’s policies and procedures. Ability to learn department-specific software and databases, as well as the ability to accurately perform data enter and retrieval. Ability to train and mentor. ability and willingness to work any assigned shift

PHYSICAL DEMANDS / WORKING CONDITIONS - This position often involves a combination of the following potential physical demands:

• Sedentary desk work - Sitting for extended periods while performing computer-based tasks, reading, writing, etc.
• Light physical activity - Walking around campus, standing for meetings or interactions, light lifting/carrying of files or supplies.
• Lifting/carrying - Moving boxes, equipment, or other items that may weigh up to 25 lbs.

Open Until Filled: Yes

Rate of Pay: $35,114 - 43,892 depending on experience