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About the Department:
George Mason University is committed to providing equal opportunity and an educational and work environment free from any discrimination based on race, ethnicity, color, religion, national origin, sex, disability, veteran status, sexual orientation, gender identity, gender expression, age, marital status, pregnancy status or genetic information. George Mason adheres to all applicable federal and state laws, regulations, executive orders, and mandates.
The Office of Access, Compliance, and Community (OACC) at George Mason University is dedicated to fostering an all-inclusive, accessible, and welcoming environment where all individuals—students, faculty, and staff—can thrive. Guided by the university’s commitment to equal opportunity, compliance, and community engagement, OACC champions inclusive excellence through three key areas: 1) Enhancing Access and Success – supporting individuals from all backgrounds by removing barriers, promoting opportunities, and ensuring access to resources for personal and professional growth; 2) Upholding Compliance and Accountability – ensuring compliance with federal and state laws, and university non-discrimination policies, while fostering a culture of transparency, integrity, and accountability; and 3) Embracing Our "All Together Different" Community – promoting a diverse, welcoming, and respectful campus environment through strategic initiatives, educational outreach, and meaningful partnerships that celebrate the richness of our community.
OACC provides strategic leadership and oversight over George Mason’s compliance with federal and state laws, regulations, executive orders, and mandates, and university non-discrimination policies. Additionally, OACC monitors the university's continuing commitment to equal opportunity in both employment and educational practices. OACC reports to the president of the university and is responsible for the implementation of all equal opportunity and nondiscrimination policies, including federal requirements associated with the Americans with Disability Act, Titles VI, VII of the Civil Rights Act of 1964, Title IX, Violence Against Women Reauthorization Act (VAWA) as well as all state and university-related policies. OACC affirms and supports George Mason’s commitment to equitable access and compliance as well as a culture of integrity that values shared responsibility, as critical elements of an inclusive academic community. Through various outreach and educational opportunities, OACC ensures that the campus community understands their rights and responsibilities related to matters of civil rights. OACC works collaboratively with other campus partners and the surrounding community to ensure that George Mason maintains a campus environment that is free of discrimination, misconduct, retaliation, and harassment.
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About the Position:
The Compliance and Project Coordinator provides a broad range of administrative support for the Office of Access, Compliance, and Community (OACC). The primary purpose of this position is to provide administrative and project support for Title IX, EO and ADA compliance efforts. Under the direction of the Executive Assistant & Office Manager, this position is responsible for providing assistance to walk-in visitors and in-person complaints, monitoring the email accounts and responding appropriately to all inquiries, assisting faculty and staff with mandatory online Title IX and EO training requirements through Mason Leaps; answering all phone calls and triaging/responding to and/or redirecting all voicemails, maintaining compliance records, referring complainants to other appropriate offices when warranted, and onboarding new employees. The Compliance and Project Coordinator assists OACC with the coordination of projects and events, including scheduling meetings, finding meeting space, coordinating with unit partners, communicating with participants and attendees, and preparing documents and presentations; and carries out other related duties assigned under the direction of the Vice President.
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Responsibilities:
Administrative Support
- Serves as office receptionist; answers and directs phone calls and assists all walk-in visitors, triages phone and in-person complaints, and refers complainants to other appropriate offices if warranted;
- Monitors and manages the OACC email accounts and RTS System; coordinates the approval of faculty hiring proposals between the RTS system and the Vice President;
- Provides support to OACC creating and managing communications plan (email templates, newsletters, schedule reminders and maintaining the master calendar);
- Prepares OACC Summer Intern communications, meetings, and schedule;
- Assists with onboarding new employees and interns;
- Composes emails/correspondence when requested by supervisor;
- Schedules meetings at the request of supervisor and/or VP;
- Manages the calendar of the Associate Vice President;
- Prepares and proofreads documents; photocopies and scans documents;
- Creates and manages Qualtrics surveys;
- Provides office updates at monthly OACC Staff Meetings;
- Prepares PowerPoint slides and other meeting material as needed;
- Signs for packages and distributes mail;
- Monitors office supplies and equipment; and
- Supervises Work-Study students.
Project and Event Coordination
- Provides full event support for the entire Office of Access, Compliance, and Community;
- Determines appropriate space needs and schedules all meeting rooms utilizing 25-Live;
- Oversees all logistics including IT support requests for Staff Retreats, Professional Development Working groups, national conferences, meetings, and receptions;
- Creates invites for special events and monitors online rsvp system;
- Creates name badges for guests;
- Manages check-in table at special events;
- Assists with catering orders, final headcounts and menu selections;
- Serves as vendor contact for departmental orders;
- Selects departmental supplies and monitors the inventory; and
- Compiles training materials and information packets for campus-wide tabling events and other meetings and events as needed.
Compliance Record-Keeping
- Maintains compliance records;
- Participates in working group meetings with the Compliance team;
- Manages electronic file system (Teams and One Drive);
- Assists faculty and staff with online Title IX and EO training requirements by completing transcripts utilizing Mason Leaps; and
- Ensures safeguarding measures are in place when handling highly sensitive information.
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