Program Coordinator, Internship Programs

Apply now Job no: 10002005
Work type: Part-Time / Hourly Wage
Location: Fairfax, VA, Hybrid Eligible
Categories: Default

Department: UL

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time/20-29 hours per week

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Salary: $25.00 - $27.00 per hour; commensurate with education and experience 

Criminal Background Check: Yes

About the Department:

The George Mason University’s Office of University Career Services is seeking a part-time (20 – 29 hours per week) On-campus Internship Coordinator for project management and administrative support to the On-campus Internship Program and related internship-focused projects. George Mason University has a strong institutional commitment to achieving excellence among its faculty and staff and encourages candidates to apply who will enrich George Mason’s community.   

About the Position:

The On-campus Internship Coordinator will serve as the manager and main point of contact for the On-campus Internship Program (the Program), now in its second year. The Program, funded through University Life and administered by University Career Services, seeks to expand the opportunities for on-campus internships for students who face challenges to gaining experience off-campus. The On-campus Internship Coordinator will work closely with university offices and supervisors participating in the Program and report to the Associate Director of Programs and Outreach. This position will also support other internship-related efforts operating out of University Career Services. The position requires regular on-campus, in-person presence, with the telework schedule approved by the Associate Director of Programs and Outreach. 

This position will support a variety of functions, including but not limited to:  creating and managing project timelines and resources, collaborating with offices across campus, ensuring program requirements are known and met, and reporting program outcomes to relevant stakeholders.  

Responsibilities:

Program Management 

  • Manage the program timeline of activities, including setting and enforcing deadlines for participating units (25+), creating and updating program documents/templates, and tracking participation as well as completion of program components. Follow up as needed;
  • Provide resume review support and shortlist candidates for internship positions with large applicant pools (100+);
  • Coordinate review of recorded practice interviews for each participating student (~40) and provide feedback via InterviewPrep platform as necessary;
  • Coordinate with Growth program administrator to ensure participants complete required assessments and receive their Career Readiness Inventory each semester;
  • Responsible for tracking program expenditures (i.e., intern wages), ensuring wages are set at the appropriate levels, are billed to the correct account in coordination with budget manager(s); and
  • Coordinate Unpaid Internship Scholarship application process and review committee for each award cycle (Fall, Spring and Summer). Confirm internship sites meet award requirements and track award payments to ensure timely delivery to awardees. 
 
 
 
 
 
 

Program Outreach and Onboarding 

  • Provide outreach to campus units/offices to recruit and on-board new internship sites, including working with potential supervisors, HR, and budget administrators in interested units;
  • Support events (webinars, trainings, etc.) associated with promoting on-campus internships and other on-campus employment initiatives;
  • Consult with supervisors developing position descriptions and learning objectives for their internship positions, including offering best practices and clarifying program requirements;
  • Support efforts to market program and individual internships to relevant offices and students, including developing content (text) for program website and student newsletters in relevant departments;
  • Promote Unpaid Internship Scholarship via Handshake and through internship coordinators in relevant departments; and
  • Support in-person events promoting internships to undergraduate and graduate students (1-2 per semester). 
 
 
 
 
 

Program Evaluation and Reporting 

  • Administer end of internship surveys (virtual) for interns and supervisors each semester;
  • Prepare end of year summary reports to include relevant recommendations for continuous improvement and develop presentation slides/related materials for program stakeholders; and
  • Support efforts to collect student success stories and impact statements from students and supervisors. 
 
 
 

Required Qualifications:

  • Demonstrated computer skills including Microsoft Word, Excel, Forms and Teams;
  • Demonstrated organizational and planning skills;
  • Demonstrated experience successfully organizing/administering projects, programs, or events as part of a collaborative team;
  • Demonstrated written and verbal communication skills with an ability to establish firm expectations with diverse stakeholders (e.g., faculty and administrative offices), especially via email;
  • Attention to detail;
  • Comfortable learning new technologies and/or platforms; and
  • Experience building relationships/partnerships across teams or functions. 
 
 
 
 
 
 

Preferred Qualifications:

  • Exposure to data collection and reporting program outcomes;
  • Program or project management experience in a university or other educational environment; and
  • Experience leading peer teams.
 
 

Instructions to Applicants: 

For full consideration, applicants must apply for Program Coordinator, Internship Programs at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review. 

Posting Open Date: December 2, 2024

For Full Consideration, Apply by:  December 16, 2024

Open Until Filled:  Yes
 

Advertised: Eastern Standard Time
Applications close:

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