About the Department:

The Atmospheric, Oceanic and Earth Sciences department offers undergraduate degrees in Atmospheric Sciences, Earth Science and Geology, MS degrees in Earth System Science and Climate Science, and a PhD in Climate Dynamics.  Our faculty includes geologists, atmospheric scientists, paleontologists, and oceanographers. For more information about the department, visit us on the web at https://cos.gmu.edu/aoes/.For more information about the College of Science, go to https://science.gmu.edu.

About the Position:

The Department of Atmospheric, Oceanic and Earth Sciences seeks an Administrative Assistant to provide general administrative support to the Department Chair, Associate Chair, COLA Director and Faculty and serve as a backup for the Fiscal and HR Analyst.

The Administrative Assistant will work 25-29 hours per week and flexible shifts will be available

Responsibilities:

Responsibilities

• Develop and maintain effective customer service processes for front desk/reception area;
• Provide support for candidate searches and staff on-boarding process;
• In coordination with OIPS and COS assist in the process for J-1 visas, H1B and other immigration requirements for Department Faculty and visitors;
• Enter Employee Personnel Action Forms (EPAFs) into Banner in a timely, accurate manner and track records to verify correct payment to employees;
• Coordinate the hiring process for wage employees by following University guidelines;
• Coordinate the administrative process for affiliates and graduate faculty; processing contracts, tracking renewals, and providing necessary on boarding information to affiliates and graduate faculty;
• Tracking/collecting materials and updating a variety of databases and lists;
• Maintain working knowledge of university programs, processes and procedures including but not limited to Banner, MicroStrategy, Requesting Tracking System, e-Works, 25Live, Excel, Outlook and purchasing and accounts payable;
• Work with Human Resources, OIPS and other departments as needed to complete tasks assigned;
• Cross-train responsibilities to always ensure effective office continuity; and
• Other administrative duties as assigned.

Required Qualifications:

• Knowledge of office procedures and current technology including MS Office, Outlook and web-based applications necessary to carry out the duties of this position;
• Customer service, organizational and communication skills; and
• Demonstrate the ability to work independently and in a team.

Preferred Qualifications:

• Associate degree or 1 year of experience in a similar position.

Instructions to Applicants: 

For full consideration, applicants must apply for HR Administrative Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a resume and cover letter for review.

Posting Open Date: December 18, 2024

For Full Consideration, Apply by:  January 14, 2025

Open Until Filled:  Yes