Title: Human Resources Specialist

Position Type: Staff Full-Time

Days Per Week: Monday - Friday

Hours Per Week: 40

VP Area: Finance and Administration

Department: Human Resources

Position Summary

The Human Resources Specialist is responsible for maintaining all employee data from the time a new hire starts with Elon, until they leave. This includes onboarding materials and establishing their employment record in colleague, any changes while employed, and offboarding. In addition, this position manages adjunct contract by semester, faculty and staff immigration cases, and much more.

Benefits of Working at Elon

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

High school diploma or GED with less than 1 year of experience

Preferred Education and Experience

Associate degree, or vocational or technical school degree in business or related field

Job Duties

• Manage Employee Accounts
  • Maintain employment records related to hiring and terminations using colleague, eDocs, and Adobe Sign.
  • New Hires - Collect new hire paperwork, assign colleague account and position in the system, ensure payroll receives the proper paperwork to process payroll.
  • Terminations - Process termination paperwork for exiting employees.  Notify employee of all important information pertinent to their current situation and notify campus of their exit so that each department can process accordingly. 
• Process Personnel Action Requests 
  • Maintain employment records related to events, such as title changes, department transfers, or promotions, leave of absences and much more. 
• Adjunct Contract Information Forms 
  • Process adjunct contract information forms each semester for the following colleges: Love School of Business, Jo Watts Williams School of Education, School of Communication, School of Health Sciences, Physician Assistant Studies, Physical Therapy, Nursing, School of Law 
  • Responsible for sending individual letters of agreement to each adjunct faculty member via Adobe Sign. 
• Benefit Enrollment and Termination 
  • Enroll new employee in the following benefit vendors: BCBS Health, Delta Dental, VSP Vision, Lincoln Life Insurance, and Flores. 
  • Terminate all benefits in the following benefit vendors when employment ceases: BCBS Health, Delta Dental, VSP Vision, Lincoln Life Insurance, and Flores. 
  • Ensure that payroll receives the proper benefit forms to deduct premiums from each pay.